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File #: 13-0640    Version: 1
Type: Agenda Item Status: Approved
File created: 5/25/2013 In control: Board of Supervisors
On agenda: 6/25/2013 Final action: 6/25/2013
Title: Child Support Services, Revenue Recovery Division, recommending the Board approve the continuation of the current perpetual Agreement 415-S0611 with Columbia Ultimate Business Systems (CUBS) for collection software licenses and support. FUNDING: Charges for collection services for the Superior Court and County Departments.
Attachments: 1. A - Blue Route CUBS Contrac 6-25-13.pdf, 2. B - CUBS Agreement 6-25-13.pdf, 3. C - 2014 CUBS Annual Cost 6-25-13.pdf
Title
Child Support Services, Revenue Recovery Division, recommending the Board approve the continuation of the current perpetual Agreement 415-S0611 with Columbia Ultimate Business Systems (CUBS) for collection software licenses and support.

FUNDING: Charges for collection services for the Superior Court and County Departments.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $14,387

Funding…………………………
Budgeted………………………… $14,387
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $14,387

Change To Net County Cost……|99|

Fiscal Impact/Change to Net County Cost
No Change to Net County Cost. The Department's Recommended FY 2013-14 budget includes appropriations for this CUBS agreement and reflects estimated revenue from the Court, County Departments and Victim Restitution fees. The annual payment for the CUBS agreement is $14,387.00.

Background
Agreement 415-S0611 was initially approved by the Board on August 15, 2006 when the Revenue Recovery Division was assigned to the Treasurer/Tax Collector. The Department of Child Support Services, Revenue Recovery Division, desires to continue to utilize software from CUBS which is critical to the continuation of the collection operations for El Dorado County. The agreement with CUBS provides ongoing maintenance and support for equipment, software licensing, and collection services.

Reason for Recommendation
The Department is bringing this matter before your Board pursuant to BOS policy C-17, "Procurement", Section 4.5 which states that Departments must obtain authorization from the Board of Supervisors, initially and on an annual basis, to utilize any contract that does not have a stated term. The Department is required to seek authorization for the Purchasing Agent to encumber funds for FY 2013-14 payments required under the CUBS agreement.

Continuation of the agreement with CUBS is critical to the operation of the Department's Revenue Recovery Division and succ...

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