Title
Chief Administrative Office, Procurement and Contracts on behalf of the Health and Human Services Agency (HHSA), recommending the Board approve the following:
1) Award Request For Proposal (RFP) No. 13-918-054 for weatherization services with the following vendors; Conforti Plumbing of Placerville, CA; Jonas Heating and Cooling of El Dorado, CA; and Ski Air of Placerville, CA;
2) Authorize the Chair to execute agreements upon approval of County Counsel and Risk Management; and
3) Authorize the Purchasing Agent or their designee to execute any amendments relating to the agreements developed in association with RFP No. 13-918-054 which do not affect the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management; and
4) Authorize the Director of the Health and Human Services Agency or their designee to administer and execute any subsequent administrative documents relating to said Agreements, including but not limited to required fiscal and programmatic reports.
FUNDING: LIHEAP (Low Income Home Energy Assistance Program.)
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$500,000.00 |
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|
Funding
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LIHEAP |
Budgeted
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$500,000 |
New Funding
. |
N/A |
Savings
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N/A |
Other
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|
Total Funding Available
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$500,000 |
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|
Change To Net County Cost
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No Change |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the HHSA's budget.
Reason for Recommendation
At the request of the HHSA, the Procurement and Contracts division issued a RFP for Weatherization Services.
The Services to be provided shall include, but not be limited to, the following:
Services and activities described herein shall be made to the low-income community with the applicable service area throughout the entire term of the contract unless otherwise specified in any final contract(s) with the County. The highest energy costs or needs in relation to income, and the services and activities funded by said contract shall also meet all other assurances specified at 42 USC §8624.
A. HVAC - Heating, Venting, and Air Conditioning: Services associated with the Weatherization Program including diagnosis, repair, and replacement of appliances listed under "C" below, cooling sources, heating sources, and hot water heaters. This does not include the combustion appliance safety test (CAS) and the Blower Door/Duct Blaster pressure diagnostics, which are performed by County. The contractors are required to perform an ORSAT test on all combustion appliances that are worked on to insure that they are operating per manufacturer specifications and are safe.
B. Weatherization and Emergency Heating and Cooling Service Activities:
1. Water heater repair and replacement
i. Electric
ii. Propane
iii. Mobile home
iv. Multi-unit central system
2. Cooling source repair and replacement
i. Air conditioning wall or window unit
ii. Evaporative cooler
iii. Forced Air Unit (FAU) (split system)
iv. Multi-unit central system
3. Heating source repair and replacement
i. Exterior wall direct vent, interior wall and floor furnace
ii. Forced air unit (split system)
iii. Mobile home furnace
iv. Multi-unit central system
v. Package (dual pack)
vi. Wood fueled
vii. Other
C. Potential Service Areas by Zip Code: Services may be required to be provided in the following zip code areas. It is expected that Proposers understand and acknowledge that the vendors the County ultimately chooses to contract with shall be willing to accept all assignments, regardless of size, scope, or location, that they shall provide all equipment necessary to perform the required assignment, that all services will be provided in the timeframe established by County, and that they must administer, document, invoice, and report to HHSA on County-assigned weatherization activities in compliance with County, Department of Energy Weatherization Assistance Program, and LIHEAP tracking and reporting requirements.
County of El Dorado County of Alpine
Camino 95709 Bear Valley 95223
Coloma 95613 Kirkwood 95646
Cool 95614 Markleeville 96120
Diamond Springs 95619
Echo Lake 95721
El Dorado Hills 95762
El Dorado 95623
Garden Valley 95633
Georgetown 95634
Greenwood 95635
Grizzly Flats 95636
Kyburz 95720
Lotus 95651
Mount Aukum 95656
PilotHill 95664
Placerville 95667
Pollock Pines 95726
Rescue 95672
Shingle Springs 95682
Somerset 95684
South Lake Tahoe 96150
Tahoma 96142
Twin Bridges 95735
All services and activities are to be provided in accordance with all applicable Federal, State, local, and municipal laws, codes, and regulations and, as those laws may be amended from time to time, including but not limited to the following:
· The Low-Income Home Energy Assistance Program Act of 1981,42 USC Section 8621 et seq., and 45 Code of Federal Regulations (CFR) part 96;
· California Government Code Section 16367.5 et seq., as amended, and Title 22, California Code of Regulations (CCR) Section 100800 et seq.;
· The Single Audit Act, 31 USC Section 7301 Et Seq., and Office of Management and Budget (OMB) Circular A-133 and its appendices and supplements;
· CA Department of Community Services & Development Weatherization Installation Standards (WIS).
Action to be taken following Board approval
Following Board approval, HHSA to develop agreements for services with the following three vendors for the term and amount as detailed below and return each vendor-executed agreement to the Clerk of the Board for County execution by the Chair of the Board of Supervisors:
1. Conforti Plumbing of Placerville, CA $100,000 for five (5) years
2. Jonas Heating and Cooling of El Dorado, CA $200,000 for five (5) years
3. Ski Air of Placerville, CA $200,000 for five (5) years
Contact
Ashley Boyd