Title
Community Development Agency, Administration and Finance Division, recommending the Board authorize the acquisition of 16 vehicles and one air regenerative highway sweeper (fixed assets) prior to the adoption of the Fiscal Year 2013-2014 Budget.
FUNDING: Fleet Management Internal Service Fund, State CalRecycle Grant, Road Fund, USFS.
Body
BUDGET SUMMARY: |
|
Total Estimated Cost
|
$718,097 |
|
|
Budgeted
|
$273,283 |
New Funding
. |
|
Savings
|
|
Other
(Carryover-Addenda) |
$444,814 |
Total Funding Available
|
$718,097 |
|
|
Change To Net County Cost
|
$0 |
Fiscal Impact/Change to Net County Cost
There is no change to net County cost. Appropriations and purchase orders existed in Fiscal Year (FY) 2012-2013 and as part of the normal year end process will be liquidated in FY 2012-2013 and re-established in FY 2013-2014. The Agency has included the sweeper in the FY 2013-2014 proposed budget and will include the the appropriations for the 16 vehicles in the FY 2013-2014 budget addenda process.
Reason for Recommendation
The Board approved the purchase of 43 vehicles with the adoption of the FY 2012-2013 Transportation's Fleet Management budget. On March 19, 2013 the Board authorized the issuance of purchase orders for 22 vehicles. Purchasing issued PO201312190 to Albany Ford, Inc. and PO201312186 to Future Ford on March 19, 2013 and PO201312196 to Downtown Ford Sales on March 29, 2013. Seven of the vehicles were received by June 30, 2013 and paid in FY 2012-2013. Fifteen vehicles totaling $414,485.55 will carryover to FY 2013-2014. Seven of the fifteen vehicles were received in July and payment is pending.
On March 19, 2013 the Board approved the award of Bid 13-070-048 for the purchase of vehicles. On April 9, 2013 Purchasing issued PO201313365 to Albany Ford, Inc. in the amount of $30,328.33 for the purchase of a truck for the Environmental Management litter abatement program. Receipt of this vehicle is anticipated prior to adoption of the County budget in September.
On April 30, 2013 the Board authorized the purchase of one air regenerative highway sweeper. Purchasing issued PO201315377 to GCS Environmental Equipment Services, Inc. in the amount of $273,283.38. Scheduled delivery date of the sweeper is August 30, 2013, prior to adoption of the County budget in September.
Pursuant to Government Code section 29124, Board approval is required to purchase fixed assets prior to the formal adoption of the County's annual budget.
Action(s) to be taken following Board approval
1) The Purchasing Agent will re-establish purchase orders in FY 2013-2014 in the amount of $718,097.26.
2) The Agency will submit a claim to the Auditor/Controller for payment to Downtown Ford Sales for the seven vehicles received in July.
3) The Agency will submit claims to the Auditor/Controller for payment on the remaining vehicles/equipment, once the vehicles/equipment are received.
Contact
Kim Kerr, Acting Director
Community Development Agency
Concurrences
N/A