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File #: 10-0804    Version:
Type: Agenda Item Status: Approved
File created: 7/15/2010 In control: Board of Supervisors
On agenda: 8/27/2013 Final action: 8/27/2013
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with White Rock Construction, Inc. for the Christmas Valley Phase 2C Erosion Control Project, CIP No. 95190; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period. FUNDING: United States Forest Service and California Tahoe Conservancy grant funds.
Attachments: 1. 3A - Notice of Acceptance 8-27-13.pdf, 2. 3B - Attachment A 8-27-13.pdf, 3. 3C - Recorder's Form 8-27-13 .pdf, 4. Recorded Notice of Acceptance.pdf, 5. 2A - Addendum No 1 8-21-12.pdf 10-0804.pdf, 6. 2B - Addendum No 2 8-21-12. 10-0804pdf.pdf, 7. 2C - Addendum No 3 8-21-12 (1).pdf, 8. 2D - Addendum No 4 8-21-12 (1).pdf, 9. 2E - Bid Summary 8-21-12 10-0804.pdf, 10. 2F - Award of Bid Letter 8-21-12 10-0804.pdf, 11. A - Approved CRS, 12. B - CV 2C Specs, 13. C - CV 2C Plans, 14. D - CV 2C Vicinity Map
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with White Rock Construction, Inc. for the Christmas Valley Phase 2C Erosion Control Project, CIP No. 95190; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period.

FUNDING: United States Forest Service and California Tahoe Conservancy grant funds.
Body
Reason for Recommendation
The Contract for the Christmas Valley Phase 2C Erosion Control Project (Project) was awarded by the Board to White Rock Construction, Inc. on August 21, 2012. Construction started on September 24, 2012 and was temporarily suspended on November 2, 2012 due to the short Lake Tahoe construction season. Construction resumed on May 6, 2013. Construction was completed on June 19, 2013. Board execution and subsequent recordation of the Notice of Acceptance will allow the Transportation Division to issue the proposed final estimate to the Surety, which begins the Project closeout. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction and construction management costs for this Project, as reflected in the Transportation Division's 2012 Capital Improvement Program, was $600,000 and $104,000, respectively. The total available construction funding for the Project included a total of $637,124 and an additional $121,495 in contingency for a total of $758,619. The total available funding for construction management is $165,300. The total direct construction cost of the Project is listed below:

Original Bid Price…………………………………………... $ 597,346.75
Constru...

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