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File #: 13-1012    Version: 1
Type: Agenda Item Status: Approved
File created: 8/12/2013 In control: Board of Supervisors
On agenda: 9/17/2013 Final action: 9/17/2013
Title: Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following: 1) Authorize the Purchasing Agent to extend blanket purchase orders, awarded as a result of Invitation to Bid No. 13-345-007, to Bob Barker Company and Robinson Textiles for an additional twelve month term to expire on September 24, 2014 for the purchase of Institutional Clothing, Bedding and Toiletries; and 2) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: General Fund.
Title
Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following:
1) Authorize the Purchasing Agent to extend blanket purchase orders, awarded as a result of Invitation to Bid No. 13-345-007, to Bob Barker Company and Robinson Textiles for an additional twelve month term to expire on September 24, 2014 for the purchase of Institutional Clothing, Bedding and Toiletries; and
2) Authorize the Purchasing Agent to increase the blanket purchase orders on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… 75,000.00

Funding………………………… 75,000.00
Budgeted…………………………
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… 75,000.00

Change To Net County Cost…… 0.00

Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Sheriff and Probation Department's budgets. General Fund.

Reason For Recommendation
At the request of the Sheriff and Probation Departments, the Procurement and Contracts Division issued Invitation to Bid 13-345-007 for the purchase of Institutional Clothing, Bedding, and Toiletries. On 09/27/12 the Purchasing Agent awarded the bid to the low qualified bidders, Bob Barker Company in the amount of $50,000.00 and to Robinson Textiles in the amount of $20,000 for a twelve month award period expiring on 09/24/2013. On 6/12/13 the Purchasing Agent increased Bob Barker Company's BP by $19,500.00 for a new total of $69,500.00 for anticipated future purchases by Departments. Both Bob Baker Company and Robinson Textiles have agreed to extend the Bid with the same pricing, terms and conditions of the original bid.

The agenda item is before the Board for approval becasue the Bid extension and increase will bring the total contract amount over $100,000.00, t...

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