Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Boulder Mountain Erosion Control Project, CIP No. 95153; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period.
FUNDING: United States Forest Service Federal grant funds.
Body
Reason for Recommendation
The Contract for the Boulder Mountain Erosion Control Project (Project) was awarded by the Board to Herback General Engineering on June 18, 2013. Construction started on July 29, 2013 and was completed on August 30, 2013. Board execution and subsequent recordation of the Notice of Acceptance will allow the Transportation Division to issue the proposed final estimate to the Surety, which begins the Project closeout. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
The budget for direct construction and construction management costs for this Project, as reflected in the Transportation Division's 2013 Capital Improvement Program, was $500,000 and $109,900, respectively. The total available construction funding for the Project is $454,693. The total available funding for construction management is $71,828. The total available funding for contingency is $45,000. The total direct construction cost of the Project is listed below:
Original Bid Price
... |
$ 347,295.90 |
Construction Contract Item Cost
|
$ 323,047.93 |
Contract Change Orders
|
$ 16,810.00 |
Final Cost of Construction Contract
. |
$ 339,857.93 |
The construction management, survey and materials testing costs are $77,197 which is $5,369 over the amount available. Funding from the contract contingency will be used to fund the difference.
Major Contract Change Orders on this Project dealt with the following:
· Removal of Concrete Cutoff Walls; and,
· Installation of additional Rock Backing.
Action(s) to be taken following Board approval
1. The Chair will sign the Notice of Acceptance.
2. The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk's Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to the Transportation Division.
3. One year after the recordation of the Notice of Acceptance, the Transportation Division will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Bonds.
Contact
Bard R. Lower, Transportation Division Director
Community Development Agency