Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Award Bid No. 14-292-020 for the purchase of Washoe Sand to the low qualified bidder, Sierra Rental and Transport;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $120,000 for a 36-month award period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Non-General Fund. (No Federal Funds)
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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120,000.00 |
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Funding
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120,000.00 |
Budgeted
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New Funding
. |
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Savings
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Other
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Total Funding Available
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120,000.00 |
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Change To Net County Cost
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0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Transportation Division's budget.
Reason for Recommendation
At the request of Community Development Agency, Transportation Division, the Procurement and Contracts division issued Invitation to Bid 14-291-020 for Washoe Sand. Washoe Sand is needed for the improved surface traction on Tahoe Basin roadways during the upcoming winter snow season.
Twenty four (24) invitation to bid notification letters were mailed, six (6) to local vendors, three qualified responses received, none from local vendors. The evaluation was based on 1,000 tons per year.
Action to be taken following Board approval
Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $120,000.00 to Sierra Rental & Transport for the thirty-six month award period.
Contact
Eric van Leeuwen , Buyer II, Ext. 5834