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File #: 13-0361    Version:
Type: Agenda Item Status: Approved
File created: 3/28/2013 In control: Board of Supervisors
On agenda: 12/17/2013 Final action: 7/30/2013
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Montgomery Estates Area 2 Erosion Control Project, CIP No. 95170; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period. FUNDING: United States Forest Service Grant Funds and Prop 84 Funds (Federal Funds).
Attachments: 1. 4A - Notice of Acceptance 12-17-13, 2. 4B - Attachment A 12-17-13, 3. 4C - Recorder's Form Formal Bid 12-17-13, 4. 4D - Recorded NOA Montgomery Estates.pdf, 5. 3A - Addendum No1 7-30-13.pdf, 6. 3B - Total Bid Summary 7-30-13.pdf, 7. 3C - Bid Summary 7-30-13.pdf, 8. 3D - Award letter PW 13-30674 7-30-13.pdf, 9. 3E - Fully executed Contract.pdf, 10. A - Approved CRS 6-25-13, 11. B - Specs 6-25-13, 12. C - Plans 6-25-13, 13. D - Vicinity Map 6-25-13, 14. E - Request to Continue one week.pdf
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Herback General Engineering for the Montgomery Estates Area 2 Erosion Control Project, CIP No. 95170; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Transportation Division after the one-year guarantee period.

FUNDING: United States Forest Service Grant Funds and Prop 84 Funds (Federal Funds).
Body
Reason for Recommendation
The Contract for the Montgomery Estates Area 2 Erosion Control Project (Project) was awarded by the Board to Herback General Engineering on July 30, 2013. Construction started on August 27, 2013 and was completed on October 16, 2013. Board execution and subsequent recordation of the Notice of Acceptance will allow the Transportation Division to issue the proposed final estimate to the Surety, which begins the Project closeout. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction and construction management costs for this Project, as reflected in the Transportation Division's 2013 Capital Improvement Program, was $450,000 and $175,100, respectively. The total available construction funding for the Project is $375,000. The total available funding for construction management is $175,100. The total available funding for contingency is $100,000. The total direct construction cost of the Project is listed below:

Original Bid Price…………………………………………... $ 350,549.90
Construction Contract Item Cost…………… $ 343,071.01
Contract Change Orders……………………… $ 0.00
Final Cost of Construction Contract……. $ 343,071.01

The construction...

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