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File #: 13-0409    Version:
Type: Agenda Item Status: Approved
File created: 4/4/2013 In control: Board of Supervisors
On agenda: 12/17/2013 Final action: 12/17/2013
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc. for the Latrobe Road North of Ryan Ranch Road Project, CIP No. 73359; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period. FUNDING: High Risk Rural Road (Federal Funds) and Regional Surface Transportation Program.
Attachments: 1. 3B - Attachment A 12-17-13, 2. 3C - Recorders Form 12-17-13, 3. 3D - Project Budget Update 12-17-13, 4. 3E - Recorded NOA Latrobe Road.pdf, 5. 3A - NOA 12-17-13, 6. 2A - Addendum No 1 6-18-13, 7. 2B - Addendum No 2 6-18-13, 8. 2C - Bid Summary 6-18-13, 9. 2D - Award of Bid Letter 6-18-13 (2).pdf, 10. Version 2 Fully executed contract Western Engineering.pdf, 11. A - Final CRS 4-23-13, 12. B - Draft Specs 4-23-13, 13. C - Draft Plans 04-23-13
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with Western Engineering Contractors, Inc. for the Latrobe Road North of Ryan Ranch Road Project, CIP No. 73359; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.

FUNDING: High Risk Rural Road (Federal Funds) and Regional Surface Transportation Program.
Body
Reason for Recommendation
The contract for the Latrobe Road North of Ryan Ranch Road (Milepost 7.0 - 7.35) Project (Project) was approved by the Board on June 18, 2013. The Project was completed on October 11, 2013. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

The budget for direct construction costs for this Project, as reflected in the Transportation's 2013 Capital Improvement Program, was $1,578,245. The total direct construction costs of the Project is listed below:

Original Bid Price…………………………………. $ 885,980.00
Construction Contract Item Cost ………………… $ 915,783.00
Contract Change Orders…………………………. $ 109,470.00
Final Cost of Construction Contract………… $ 1,025,253.00

The final costs listed above are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed the Transportation's allocated authority will be brought back for the Board to review and approval in a subsequent agenda item.

Action to be taken following Board approval
1. The Chair will sign the Notice of Acceptance.
2. The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk's Of...

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