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File #: 13-1486    Version: 1
Type: Agenda Item Status: Approved
File created: 11/21/2013 In control: Board of Supervisors
On agenda: 12/17/2013 Final action: 12/17/2013
Title: Health and Human Services Agency, Social Services Division, recommending the Board consider the following: 1) Authorize the Chair to sign Agreement for Services 246-S1411 with Fiscal Experts, Inc. for the provision of a web-based automated time study service and associated training for the term of December 28, 2013 to December 27, 2016 and with a maximum compensation of $96,000; and 2) Authorize the Purchasing Agent or designee to execute further documents relating to Agreement for Services 246-S1411, including amendments thereto and contingent upon approval by County Counsel and Risk Management, which do not affect the maximum compensation or term of the Agreement. FUNDING: Primarily funded with Federal and State funds (85%) with County share of cost or required match (15%) met with realignment or other non-General Fund resources.
Attachments: 1. A - Approved CRS 12-17-13, 2. B - 246-S1411 12-17-13, 3. Executed Agreement 246-S1411
Related files: 20-0082
Title
Health and Human Services Agency, Social Services Division, recommending the Board consider the following:
1) Authorize the Chair to sign Agreement for Services 246-S1411 with Fiscal Experts, Inc. for the provision of a web-based automated time study service and associated training for the term of December 28, 2013 to December 27, 2016 and with a maximum compensation of $96,000; and
2) Authorize the Purchasing Agent or designee to execute further documents relating to Agreement for Services 246-S1411, including amendments thereto and contingent upon approval by County Counsel and Risk Management, which do not affect the maximum compensation or term of the Agreement.

FUNDING: Primarily funded with Federal and State funds (85%) with County share of cost or required match (15%) met with realignment or other non-General Fund resources.
Body
Budget Summary:
Total Estimated Cost $96,000.00

Funding:
Total Funding Available $96,000.00

Change To Net County Cost $0.00

Fiscal Impact/Change To Net County Cost There is no Net County Cost impact associated with this Agreement for Services 246-S1411. Sufficient appropriations are included in the Fiscal Year 2013-14 budget and will be included in future County Budget Requests.

Background
The Health and Human Services Agency, Social Services Division (“HHSA”) administers a variety of entitlement programs and services that are funded by a mix of Federal, State, and County revenue. In order to access funding for administrative support for these services, counties are required by the California Department of Social Services to complete an administrative expense claim on a quarterly basis. An essential component of this claim is the submission of time study information for each staff member, which is then charged against the appropriate program code. Effective management of this process is critical to ensure that HHSA administrative allocations are accurate to ensure allowable administrative funding ...

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