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File #: 14-0217    Version: 1
Type: Agenda Item Status: Approved
File created: 1/28/2014 In control: Board of Supervisors
On agenda: 2/11/2014 Final action: 2/11/2014
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency-Transportation Division-Fleet Unit, recommending the Board consider the following: 1) Award Bid No. 14-070-044 for the purchase of new Fleet vehicles in accordance with Attachment A, Evaluation of Bid Summary,to the following low qualified bidders: Downtown Ford Sales of Sacramento, CA in the amount of $302,796, Harrold Ford of Sacramento, CA in the amount of $259,622, John L. Sullivan Chevrolet of Roseville, CA in the amount of $33,329, Future Ford of Roseville, CA in the amount of $25,099 plus all required taxes and fees (estimated at $46,273.45); and 2) Authorize the Purchasing Agent to issue multiple purchase orders in the amount of $620,846 plus all required taxes and fees, following Board approval. FUNDING: Fleet Internal Service Fund (No Federal Funds).
Attachments: 1. A - Evaluation of Bid Summary 2-11-14.pdf
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency-Transportation Division-Fleet Unit, recommending the Board consider the following:
1) Award Bid No. 14-070-044 for the purchase of new Fleet vehicles in accordance with Attachment A, Evaluation of Bid Summary,to the following low qualified bidders: Downtown Ford Sales of Sacramento, CA in the amount of $302,796, Harrold Ford of Sacramento, CA in the amount of $259,622, John L. Sullivan Chevrolet of Roseville, CA in the amount of $33,329, Future Ford of Roseville, CA in the amount of $25,099 plus all required taxes and fees (estimated at $46,273.45); and
2) Authorize the Purchasing Agent to issue multiple purchase orders in the amount of $620,846 plus all required taxes and fees, following Board approval.
 
FUNDING:  Fleet Internal Service Fund (No Federal Funds).
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$   667,119.45
 
 
Funding…………………………
$   690,068.00
Budgeted…………………………
$   690,068.00
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
 
 
 
Change To Net County Cost……
$ 0.00
 
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency-Transportation Division-Fleet Unit's budget.
 
Reason for Recommendation  
At the request of Community Development Agency-Transportation Division-Fleet Unit, the Procurement and Contracts division issued an Invitation to Bid for new fleet vehicles. Generally, a vehicle is replaced when it reaches the target mileage standard as determined by Fleet Management, or when it is damaged beyond repair.  All vehicle replacements are in accordance with the revised Vehicle Standards approved by the Board of Supervisors on April 4, 2011 (Legislative File 11-0178). Ten vehicle types were included in the bid solicitation, thirty-four (34) invitations to bid were mailed, three (3) to local vendors, five (5) responses were received, none from local vendors. Attachment A shows the bid evaluation and the total quantity of each vehicle to be ordered. Detailed bid information is available online at the Procurement & Contracts website:  http://edcapps.edcgov.us/contracts/bidresults1314.asp.
 
Contact:  Sue Hennike x5577