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File #: 11-1441    Version:
Type: Agenda Item Status: Approved
File created: In control: Board of Supervisors
On agenda: 3/18/2014 Final action: 10/22/2013
Title: Community Development Agency, Long Range Planning, recommending the Board approve and authorize the Purchasing Agent to sign Amendment III to Agreement for Services No. 396-S1211 with Kimley-Horn and Associates, Inc. for Travel Demand Model creation and update services, expanding the scope of work and increasing the not-to-exceed amount of the Agreement by $16,000 for a new not-to-exceed total amount of $501,477, and extending the term of the Agreement to December 31, 2015, contingent upon review and approval of the Amendment by County Counsel and Risk Management. FUNDING: The total contract is funded by a combination of Traffic Impact Mitigation Fees, Road Fund, and General Fund. Amendment III is specifically funded by the General Fund (no Federal Funding).
Attachments: 1. K - Map provided by S. Kooyman 12-19-11.pdf, 2. 5A - Draft Blue Route Sheet 3-18-14, 3. 5B - Draft Amendment III Kimley Horn 3-18-14, 4. 4A - KHA Amd II Final Draft 10-22-13, 5. 3A - Blue Route Kimley Horn Amd I.pdf, 6. 3B - Kimley Horn Amd I.pdf, 7. 3C - Kimley Horn Exhibit B-1.pdf, 8. 3D - Kimley-Horn Fully Executed Agreement 3-5-13, 9. Fully executed agreement item 7.pdf, 10. 2A - Agmt 396-S1211 DRAFT, 11. 2B - Exhibit A DRAFT Scope of Work, 12. 2C - Exhibit B DRAFT Cost Estimate, 13. 2D - Emails rcvd from McCoy and Justyn.pdf, 14. A - Final Tech Memo #1 120811.pdf, 15. B - Final Tech Memo #2 120811.pdf, 16. C - Final Software Platform Matrix 121211.pdf, 17. D - Final Tech Memo #3 121311.pdf, 18. E - Final Model Specification 121311.pdf, 19. F - Traffic Model Update - RFP.pdf, 20. G - Kimley-Horn Presentation.pdf, 21. H - DOT Traffic Model Update Presentation 12-19-11.pdf, 22. I - EDAC-Reg Reform Traffic Update.pdf, 23. J - Revised EDAC-Reg Reform Traffic Update.pdf
Related files: 11-0356
Title
Community Development Agency, Long Range Planning, recommending the Board approve and authorize the Purchasing Agent to sign Amendment III to Agreement for Services No. 396-S1211 with Kimley-Horn and Associates, Inc. for Travel Demand Model creation and update services, expanding the scope of work and increasing the not-to-exceed amount of the Agreement by $16,000 for a new not-to-exceed total amount of $501,477, and extending the term of the Agreement to December 31, 2015, contingent upon review and approval of the Amendment by County Counsel and Risk Management.
FUNDING:  The total contract is funded by a combination of Traffic Impact Mitigation Fees, Road Fund, and General Fund.  Amendment III is specifically funded by the General Fund (no Federal Funding).
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$ 501,477
 
 
Budget - Prior FY ……………….
$ 332,188
Budget - Current FY……………
$ 120,000
Budget - Future FY………………
$  49,289
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$ 501,477
 
 
Change To Net County Cost……
$ 0
 
Fiscal Impact/Change to Net County Cost
The agreement with Kimley-Hornand Associates, Inc. (KHA) is a budgeted expense in the FY13/14 Long Range Planning Division's budget. Funding for tasks to be completed under the agreement in FY14/15 will be included in the Long Range Planning Division's FY14/15 budget proposal.
 
Background
On January 24, 2012, the Chief Administrative Office recommended the Board authorize the Purchasing Agent to execute Agreement 396-S1211 with KHA to create  a new Travel Demand Model (TDM) for the County.  Components of the original contract included updating data and creating the new TDM and analysis needed for the Targeted General Plan Amendment (TGPA) and Zoning Ordinance Update (ZOU) environmental document.
 
On October 22, 2013, the Board authorized Amendment II to Agreement 396-S1211, revising the scope of services to add two additional tasks, and extending the term through July 31, 2014.
 
On January 15, 2014, $6,860 was transferred from Task 2.3 to Task 4.4 of Agreement 396-S1211 to enable KHA to prepare and deliver a presentation at the Board of Supervisors meeting on February 24, 2014.  Since KHA created the TDM, it is the firm most qualified to discuss TDM model creation in detail.
 
This Amendment III to Agreement 396-S1211 is necessary to replenish the budget for Task 2.3, and add a contingency in the ammount of $9,140 to provide for additional services that may be requested by the Board of Supervisors.
 
Recommendation:
In order to meet the stated goals and objectives, staff is requesting the Board authorize Amendment III to Agreement 396-S1211 with KHA.
 
Contact
David Defanti, Assistant Director
Community Development Agency, Long Range Planning Division
      
Concurrences
Contingent upon review and approval of the Amendment by County Counsel and Risk Management.