Title
County Counsel recommending the Board approve and authorize the Chair to sign a Budget Transfer reducing General Fund Contingency by $39,900 and increasing appropriations in County Counsel for an upgrade to County Counsel's existing version of InterTrac for Law to InterTrac for Government version 9.0.1 for the Department’s confidential Case Management and Billing System. (4/5 vote required)
FUNDING: General Fund (No Federal Funds).
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $39,900
Budget - Current FY…………… $0
Budget - Future FY………………
New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available…………
Change To Net County Cost…… $39,900
Fiscal Impact/Change to Net County Cost
This budget transfer will result in an increase in Net County Cost of $39,900 in County Counsel's professional services budget. Department 15, General Fund Contingency, will be reduced by $39,900.
Background
County Counsel has been using the current Case Management and Billing System set up by ComputerWorks, InterTrac for Law, since 2000. County Counsel has been using the current Case Management and Billing System set up by ComputerWorks, InterTrac for Law, since 2000. The upgrade to the new system will allow County Counsel and other county departments to benefit from a number of improvements to the software including electronic submittal and tracking of contracts and legal services requests.
Reason for Recommendation
County Counsel recommends that Agreement 475-S1410 be initiated in Fiscal Year 2013-14 so that in Fiscal Year 2014-2015 departments who would choose to access the system may include the one time license and maintenance fee in their budget request. Information Technologies has been involved in the upgrade process and is supportive of the upgrade to a web based system.
Upon approval of the Budget Transfer, the Purchasing Agent will sign Agreement 475-S1410 with ComputerWorks for the Upgrade to be e...
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