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File #: 09-1476    Version:
Type: Agenda Item Status: Approved
File created: 1/12/2010 In control: Board of Supervisors
On agenda: 4/29/2014 Final action: 4/29/2014
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement No. 274-S1011 with Hunt and Sons, Inc. to provide commercial cardlock fueling services for all County-owned vehicles for the term of January 24, 2010 through January 23, 2015, increasing the total not to exceed amount by $1,000,000 for a total not to exceed amount of $6,000,000, and adding ARTICLE XXIV - Change of Address, ARTICLE XXV - Audit by California State Auditor, and ARTICLE XXVI - Taxes. FUNDING: General Fund and Non General Fund.
Attachments: 1. 2A - Agm No. 274-S1011 AMD I Blue Route 4-29-14, 2. 2B - Agm No. 274-S1011 AMD I 4-29-14, 3. A - Agm #274-S1011 Blue Route.PDF, 4. B - Agm #274-S1011.pdf, 5. executed amend. I to Agreement item 25.pdf
Related files: 19-1847
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board approve and authorize the Chair to sign Amendment I to Agreement No. 274-S1011 with Hunt and Sons, Inc. to provide commercial cardlock fueling services for all County-owned vehicles for the term of January 24, 2010 through January 23, 2015, increasing the total not to exceed amount by $1,000,000 for a total not to exceed amount of $6,000,000, and adding ARTICLE XXIV - Change of Address, ARTICLE XXV - Audit by California State Auditor, and ARTICLE XXVI - Taxes.

FUNDING: General Fund and Non General Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost $6,000,000.00

Funding
Budgeted $6,000,000.00
New Funding $
Savings $
Other $
Total Funding Available $6,000,000.00
Change To Net County Cost $

Fiscal Impact/Change to Net County Cost: No change in Net County Cost

Background/Reason for Recommendation: On January 25, 2005, item #57, the Board awarded Request for Proposal #05-405-016 for the provision of an off-site cardlock fueling system to the sole respondent Hunt & Sons, Inc. who was then and is currently the only vendor that manages the majority of local and greater Sacramento area commercial cardlock fueling sites.

This program has been very successful and convenient for the majority of employees that are required to travel in the course of their work, specifically law enforcement. Hunt & Sons, Inc. has agreed to enter into a new five year agreement under the same terms and conditions as the previous agreement including formula for determining cost per gallon, prompt payment discounts, invoicing requirements, etc. All of which are detailed in the attached agreement.

An increase in compensation is necessary to make it through the remaining term of the Agreement (approximately 10 months), therefore, Amendment I was processed to increase the compensation from $5,000,000.00 to $6,000,000.00 for ...

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