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File #: 14-0750    Version: 1
Type: Agenda Item Status: Approved
File created: 5/22/2014 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Sheriff’s Office recommending the Board approve and authorize the Chair to sign the Agreement for Services No. 018-S1510 with MT USA, LLC., formerly MorphoTrust USA, Inc. for equipment maintenance on LIVESCAN fingerprinting machines for the term July 1, 2014 to June 30, 2015, in the amount of $55,721. FUNDING: Livescan Special Revenue Fund.
Attachments: 1. A - Blue Route MT USA LLC 06-10-14, 2. B - MT USA LLC Agreement 06-10-14, 3. Executed Agreement 018-S1510 (BOS 6-10-14)
Title
Sheriff's Office recommending the Board approve and authorize the Chair to sign the Agreement for Services No. 018-S1510 with MT USA, LLC., formerly MorphoTrust USA, Inc. for equipment maintenance on LIVESCAN fingerprinting machines for the term July 1, 2014 to June 30, 2015, in the amount of $55,721.
 
FUNDING:  Livescan Special Revenue Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
 $55,721
 
 
Budget - Current FY……………
 
Budget - Future FY………………
 $55,721
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
 $55,721
 
 
Change To Net County Cost……
 $0
Fiscal Impact/Change to Net County Cost
No Change to Net County Cost. The Livescan Special Revenue Fund funds 100% of the operational costs for all fingerprinting machines located in El Dorado County.
 
Background
The Sheriff's Office (SO) has been contracting with Identix (formerly MorphoTrust USA, Inc.) for equipment maintenance, since the inception of the Livescan Fingerprinting Program.  The State of California provided the original equipment and contract with Identix to local jurisdictions.  Vehicle registration fees are the funding source for the Livescan Special Revenue Fund, and the fund is overseen by the Cal-ID RAN Board.  The funds are used to offset the operational cost of all Livescan machines located in El Dorado County (Sheriff's Office, Jails, Probation, Juvenile Treatment Center, Placerville Police Department, South Lake Tahoe Police Department, and El Dorado County Office of Education).
 
Every year, the SO has brought this agreement to your Board because the vendor has not agreed to a perpetual agreement.  The Procurement and Contracts Division attempted to negotiate the non-standard provisions of the vendor's Terms and Conditions incorporated as Exhibit A, as well as, a provision for inclusion of a perpetual term to which the vendor would not agree. Therefore, this Agreement is being brought to your Board as a new contract on an annual basis.
 
Reason for Recommendation
Adoption of this recommendation will allow the SO to enter into a one-year Agreement with MT USA, LLC., for maintenance on Livescan fingerprinting machines in the County.
 
Clerk of the Board Follow Up Actions
SO will send one signed original Agreement  returned by Clerk of the Board to MT USA, LLC.
 
Contact
Undersheriff Rich Williams
 
Concurrences
County Counsel and Risk Management