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File #: 12-0396    Version:
Type: Agenda Item Status: Approved
File created: 3/22/2012 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following: 1) Make findings that it is more economical and feasible to contract out the requested services in accordance with Chapter 3.13, Section 3.13.030, of the County Ordinance; 2) Authorize the Purchasing Agent to execute Amendment IV to Agreement for Services #279-S1010 with Mother Lode Van & Storage of Rancho Cordova, Sacramento for the provision of design, reconfiguration and installation of County surplus systems furniture, and departmental relocations on an "as requested" basis for departments County wide, extending the term for one additional year and amending the compensation to increase the total not to exceed amount by $100,000 for a total not to exceed amount of $357,470; and 3) Authorize the Purchasing Agent to execute any subsequent amendments increasing the not to exceed amount during the term of the contract subject to County Counsel and Risk Management approval. FU...
Attachments: 1. 2A - Blue Route and Amendment IV, 2. 2B - Blue Route and Amendment III - Informational Only, 3. A - Blue Route and Amendment II, 4. Amendment I - Informational Only, 5. Original Agreement - Informational Only
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Make findings that it is more economical and feasible to contract out the requested services in accordance with Chapter 3.13, Section 3.13.030, of the County Ordinance;
2) Authorize the Purchasing Agent to execute Amendment IV to Agreement for Services #279-S1010 with Mother Lode Van & Storage of Rancho Cordova, Sacramento for the provision of design, reconfiguration and installation of County surplus systems furniture, and departmental relocations on an "as requested" basis for departments County wide, extending the term for one additional year and amending the compensation to increase the total not to exceed amount by $100,000 for a total not to exceed amount of $357,470; and
3) Authorize the Purchasing Agent to execute any subsequent amendments increasing the not to exceed amount during the term of the contract subject to County Counsel and Risk Management approval.
 
FUNDING:  General Fund and Non-General Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$100,000
 
 
Budget - Current FY……………
$100,000
Budget - Future FY………………
 
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$100,000
 
 
Change To Net County Cost……
$ 0
Fiscal Impact/Change to Net County Cost
No change in Net County Cost.  
 
Background
The County has historically entered into an agreement for the design, reconfiguration and installation of County surplus systems furniture, as well as moving services on an "as requested" basis for all County departments.  
 
Reason for Recommendation
The original agreement entered into with Mother Lode Van and Storage was executed by the Purchasing Agent in December of 2009 for a three year term, not to exceed $57,470.  Amendment I was executed by the Puchasing Agent in June of 2011 to clarify services and rates.  Both the Original Agreement and Amendment I are attached to this Board Item for information purposes.
 
Amendment II was approved by the Board in April 2012 and executed by the Purchasing Agent.  This amendment increased the not to exeed amount by $100,000 and extended the term for an additional two years.  In addition, the Board authorized the Purchasing Agent to sign all future amendments that increased the compensation only.  
 
Amendment III was executed by the Purchasing Agent in July 2013 increasing the not to exceed amount by $100,000 to a total not to exceed amount of $257,470 and is attached for information purposes.
 
In preparation for the Capital Improvement Plan (CIP), we are requesting the Board extend the term for one additional year and amend the compensation to increase compensation by $100,000 for a total not to exceed amount of $357,470, to be executed by the Purchasing Agent.
In accordance with chapter 3.13, Section 3.13.030, the Board is being asked to make findings that it is more economical and feasible to contract out the necessary services as the nature of the work involves temporary, occasional, or urgent services.  Additionally, the contractor will provide the equipment, tools, and materials related to providing the work that may not be feasibility provided by the County.
 
Clerk of the Board Follow Up Actions
None
 
Contact
Linda Silacci-Smith
 
Concurrences
County Counsel and Risk Management