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File #: 12-0576    Version:
Type: Agenda Item Status: Approved
File created: 5/3/2012 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Health and Human Services Agency, Social Services Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 514-S1211 with Panoramic Software Corporation for the proprietary client data management software for the Adult Protective Services, Public Guardian, and General Assistance programs, by extending the current term to June 30, 2015 and increasing the maximum contractual obligation by $42,500 from $88,000 to $130,500; and 2) Authorize the Purchasing Agent, or designee to execute further documents relating to Agreement for Services 514-S1211, including amendments which do not affect the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Federal, State, General Fund and Non-General Fund County Match in varying percentages for each program.
Attachments: 1. 2A - Approved CRS 514-S1211 A1, 2. 2B - 514-S1211 A1, 3. Executed Amendment I to 514-S1211 (BOS 6-10-14), 4. A - Blue Route Panoramic 514-S1211, 5. B - Panoramic Agreement 514-S1211
Related files: 20-0712
Title
Health and Human Services Agency, Social Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 514-S1211 with Panoramic Software Corporation for the proprietary client data management software for the Adult Protective Services, Public Guardian, and General Assistance programs, by extending the current term to June 30, 2015 and increasing the maximum contractual obligation by $42,500 from $88,000 to $130,500; and
2) Authorize the Purchasing Agent, or designee to execute further documents relating to Agreement for Services 514-S1211, including amendments which do not affect the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: Federal, State, General Fund and Non-General Fund County Match in varying percentages for each program.
Body
Budget Summary:
Total Estimated Cost......................................... $130,500

Funding………………………………………
Project/Conversion Cost................................... $ 40,000
On-site Training Cost...................................... $ 12,500
Maintenance Fees for three years................... $ 78,000

Total Funding Available..................................... $130,500

Change to Net County Cost............................ $ 0.00

Fiscal Impact/Change to Net County Cost
There is no change to the Net County Cost associated with this Agenda Item. The Project/Conversion cost includes $12,000 for Health and Human Services Agency (HHSA) Adult Protective Services (APS), which has been paid. It also includes a Project/Conversion cost of $24,000 for HHSA’s Public Guardian (PG) and $4,000 for HHSA’s General Assistance (GA). Sufficient appropriations for annual maintenance fees are included in the Fiscal Year 2013-14 budget and will be included in future County Budget Requests.

Background
On May 22, 2012, the Board of Superviso...

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