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File #: 14-0666    Version: 1
Type: Agenda Item Status: Approved
File created: 5/5/2014 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Health and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign retroactive Agreement for Services 016-S1511 with Wellspace Health for the provision of residential and transitional living alcohol and drug treatment services, for a term of November 1, 2013 through October 31, 2016 for a maximum contractual obligation of $100,000; and 2) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 016-S1511, including amendments which do not affect the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funding.
Attachments: 1. A - Approved CRS Wellspace 016-S1511, 2. B - 016-S1511 Wellspace Agmt, 3. Executed Agreement 016-S1511 (BOS 6-10-14)
Title
Health and Human Services Agency, Mental Health Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign retroactive Agreement for Services 016-S1511 with Wellspace Health for the provision of residential and transitional living alcohol and drug treatment services, for a term of November 1, 2013 through October 31, 2016 for a maximum contractual obligation of $100,000; and
2) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 016-S1511, including amendments which do not affect the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
 
FUNDING:  Federal and State Funding.
Body
Budget Summary:
 
Total Estimated Cost………………………
$100,000
 
 
Budget - Term of Agreement 016-S1511...
$100,000
 
 
Total Funding Available…………………….
$100,000
 
 
Change To Net County Cost……………….
$0.00
Fiscal Impact/Change to Net County Cost
There is no change to the Net County Cost associated with this Agenda Item.  Sufficient appropriations are included in the Fiscal Year 2013-14 budget and will be included in future County budget requests.
 
Background
This retroactive contract is required as a result of Wellspace Health, formerly known as The Effort, registering a Business Entity name change with the CA Secretary of State on June 28, 2013.  HHSA discovered the name change in July 2013 and verified the information with the vendor and the State of CA.  At that time, it was decided to draft a new agreement to ensure the contract contained the most current County approved language, and to provide for payment for service authorizations dated back to October 2013 provided by the vendor under the name Wellspace Health.  This retroactive Agreement for Services will allow for payment of previously authorized and provided services.
 
The Substance Abuse and Mental Health Services Administration (SAMHSA) is a branch of the U.S. Department of Health and Human Services that was established in 1992 and is charged with improving the quality and availability of prevention, treatment, and rehabilitative services to reduce illness, death, disability, and cost to society resulting from substance abuse and mental illness.  
 
Health and Human Services Agency's (HHSA) maintains agreements with multiple local vendors for the provision of Alcohol and Drug Program counseling and treatment services to ensure that all clients can be referred by their caseworker on an "as requested" basis to receive mandated services from the most conveniently located vendor.  The County has neither the facilities nor the staff available to meet these service requirements.
 
Reason for Recommendation
The services provided by Wellspace Health continue to be a successful tool to support individuals and families of HHSA's Mental Health Division.  Approval of this Agreement for Services 016-S1511 will ensure HHSA will continue to be able to provide mandated services, and provide for payment to the vendor for previously authorized and provided services.  Failure to approve Agreement for Services 016-S1511 will result in difficulty in meeting the service demands of the community, will disrupt the progress and continuity of care for clients currently receiving services from this vendor, and will not allow HHSA to issue payment for services previously authorized and provided.
 
Clerk of the Board Follow Up Actions
1) The Clerk of the Board to obtain the Chair's signature on the two (2) originals of Amendment I to Agreement for Services 016-S1511.
2) The Clerk of the Board to forward one (1) fully executed original Agreement to HHSA Contracts Unit.
 
Contact
Don Ashton, M.P.A., Director
 
Concurrences
County Counsel, Risk Management, and Human Resources