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File #: 14-0670    Version: 1
Type: Agenda Item Status: Approved
File created: 5/6/2014 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Health and Human Services Agency, Social Services Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Agreement for Services 038-S1511 with Regents of the University of California, on behalf of its University of California Davis Extension campus for the provision of specialized training for Social Services staff on an “as requested” basis for the term July 1, 2014 through June 30, 2015 with a maximum contractual obligation of $67,150; and 2) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 038-S1511, including amendments which do not affect the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: Funded with a blend of Federal and State Funds (85%) with County share of cost or required match (15%) met with realignment resources.
Attachments: 1. A - Approved CRS, 2. B - 038-S1511, 3. Executed Agreement 038-S1511 (BOS 6-10-14)
Related files: 18-0556, 21-0853
Title
Health and Human Services Agency, Social Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Agreement for Services 038-S1511 with Regents of the University of California, on behalf of its University of California Davis Extension campus for the provision of specialized training for Social Services staff on an "as requested" basis for the term July 1, 2014 through June 30, 2015 with a maximum contractual obligation of $67,150; and
2) Authorize the Purchasing Agent or their designee to execute further documents relating to Agreement for Services 038-S1511, including amendments which do not affect the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.
 
FUNDING: Funded with a blend of Federal and State Funds (85%) with County share of cost or required match (15%) met with realignment resources.
Body
Budget Summary:
 
Total Estimated Cost……………………….
$67,150
 
 
Budget - Current FY……………………….
$60,435
University's In-Kind Contribution………….
$  6,715
 
 
Total Funding Available……………………
$67,150
 
 
Change To Net County Cost
$0.00
Fiscal Impact/Change to Net County Cost
There is no change to the Net County Cost associated with this agenda item.  Sufficient appropriations are included in the Fiscal Year 2014-15 budget.  The County's maximum share of cost is $60,435 with an in-kind contribution of $6,715 for a total not-to-exceed amount of $67,150.
 
Background
County of El Dorado's Health and Human Services Agency (HHSA) has contracted with Regents of the University of California, on behalf of its University of California Davis Extension campus for the provision of specialized training for Social Services staff since 2004.  
 
California Department of Social Services Manual of Policies and Procedures Division 14 "Staff Development and Training" requires that each county's Social Services staff receive ongoing training to enhance technical skills, to improve the quality of case management, and to provide excellence in service delivery.  The Regents of the University of California, on behalf of its University of California Davis Extension campus, has developed Agreement for Services 038-S1511 for the provision of professional trainings for HHSA during the period of July 1, 2014 through June 30, 2015 in the not-to-exceed amount of $67,150.  The Agreement includes non-standard indemnity language stating that each party shall defend, indemnify, and hold the other party, its officers, employees, and agents harmless from and against any and all liability, loss, expense including reasonable attorneys' fees, or claims for injury or damages arising out of the performance of this Agreement.  County Counsel approved this non-standard language, which has been in each of the prior Agreements with the Regents of the University of California.  
 
Reason for Recommendation
California Department of Social Services Manual of Policies and Procedures Division 14-410 requires HHSA to file an annual training plan to the State.  Per the regulations, the staff training plan must reinforce existing knowledge of the programs, services, and legislation, as well as enable staff to acquire new skills and knowledge as a result of new legislation or new policies.  The training programs offered by the Regents of the University of California are specifically designed for County Social Services departments and programs.  Approval of Agreement for Services 038-S1511 will enable HHSA to meet specified mandates.  
 
Failure to approve Agreement for Services 038-S1511 will result in HHSA facing challenges in complying with State mandates.  It also will lead to difficulty in retaining a quality workforce, which ultimately will affect the quality of Social Service program delivery.  
 
Clerk of the Board Follow Up Actions
1) The Clerk of the Board to obtain the Chair's signature on the two (2) originals of Agreement for Services 038-S1511.
2) The Clerk of the Board to forward one (1) fully executed original Agreement to HHSA Contracts Unit at Briw Road for further processing.
 
Contact
Don Ashton, M.P.A., Director
 
Concurrences
County Counsel and Risk Management