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File #: 14-0704    Version: 1
Type: Agenda Item Status: Approved
File created: 5/12/2014 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Agriculture and Facilities Departments, recommending the Board approve the following: 1) Award Bid No. 14-675-075 for the purchase of Herbicides to the low qualified bidder, Helena Chemical Company of Chico, CA.; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $125,000 for a twenty-four month period following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget and extend the bid contract for one additional year, at the same terms, conditions and pricing, if it is determine to be in the County's best interest to do so. FUNDING: Community Development Agency - Road Fund Discretionary ($80,000). Agriculture and Facilities - General Fund ($5,000 and $40,000).
Attachments: 1. A - 14-675-075 Herbicides.pdf
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Agriculture and Facilities Departments, recommending the Board approve the following:
1) Award Bid No. 14-675-075 for the purchase of Herbicides to the low qualified bidder, Helena Chemical Company of Chico, CA.;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $125,000 for a twenty-four month period following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget and extend the bid contract for one additional year, at the same terms, conditions and pricing, if it is determine to be in the County's best interest to do so.
 
FUNDING: Community Development Agency - Road Fund Discretionary ($80,000).
Agriculture and Facilities - General Fund ($5,000 and $40,000).
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$125,000.00
 
 
Budget - Current FY……………
 
Budget - Future FY………………
 
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$125,000.00
 
 
Change To Net County Cost……
$ 0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Agriculture and Facilities Departments' budgets.
 
Reason for Recommendation  
At the request of Community Development Agency, Agriculture and Facilities Departments, the Procurement and Contracts division issued an Invitation to Bid for Herbicides.  The Herbicides are for the maintenance and control of weeds.
 
The bid was inclusive of a large variety of different herbicides that may or may not be purchased during the awarded period.  This will provide departments with secured pricing for the awarded 24 month period.  The bid items listed on the spreadsheet were evaluated with estimated quantities.  Additional herbicides not listed on the spreadsheet may be purchased by quote at time of purchase.
 
Thirteen invitations to bid were mailed, two qualified responses were received.  No local vendors provide these herbicides.
 
Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $125,000.00 to Helena Chemical Company of Chico, CA.
 
Contact
Rick Blake x5873