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File #: 14-0711    Version: 1
Type: Agenda Item Status: Approved
File created: 5/13/2014 In control: Board of Supervisors
On agenda: 6/10/2014 Final action: 6/10/2014
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following: 1) Award Bid No. 14-988-073 for the On-Call Application of Type II Latex Modified Slurry Seal to the low qualified bidder, Sierra Nevada Construction, Inc. of Sparks, Nevada; 2) Authorize the Purchasing Agent to sign a Contract in the amount of $1,800,000 for a three year period, subject to review and approval of the final Contract documents by County Counsel and Risk Management; and 3) Authorize the Purchasing Agent to sign Contract amendments on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund (No Federal Funds).
Attachments: 1. A - Bid Results Summary 6-10-14, 2. B - Sample Agreement 6-10-14
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following:
1)  Award Bid No. 14-988-073 for the On-Call Application of Type II Latex Modified Slurry Seal to the low qualified bidder, Sierra Nevada Construction, Inc. of Sparks, Nevada;
2)  Authorize the Purchasing Agent to sign a Contract in the amount of $1,800,000 for a three year period, subject to review and approval of the final Contract documents by County Counsel and Risk Management; and
3)  Authorize the Purchasing Agent to sign Contract amendments on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
 
FUNDING: Road Fund (No Federal Funds).
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$ 1,800,000.00
 
 
Budget - Current FY……………
$ 150,000.00
Budget - Future FY………………
$ 1,650,000.00
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$ 1,800,000.00
 
 
Change To Net County Cost……
$ 0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency's Road Fund budget.
 
Reason for Recommendation  
At the request of Community Development Agency, Transportation Division (Transportation), the Procurement and Contracts division issued an Invitation to Bid for On-Call Application of Type II Latex Modified Slurry Seal.  Transportation requires the service to perform Type II slurry surface treatment.  The Division doesn't own the equipment required to perform this type of work.  Nineteen invitations to bid were mailed; four (4) qualified responsible responses were received.  No local vendors provide this service.  
 
The invitation to bid requested an annual cost per square foot price for the application of Type II Modified Slurry Seal on various roads of El Dorado County for a three year period. The bid listed an estimated annual square footage "range" to be applied for each area of the County on an annual basis. The bid was evaluated using the low estimated annual square footage total to be applied as noted on Attachment "A". As such, the total listed bids were evaluated on the low end of the square footage to be treated annually.
 
Clerk of the Board Follow Up Actions
Following Board approval, Transportation will issue a Contract to be signed by the Purchasing Agent in the amount of $ 1,800,000.00 for a three year period to Sierra Nevada Construction, Inc. of Sparks, NV, subject to review and approval of the final Contract documents by County Counsel and Risk Management.
 
Contact
RIck Blake x5873