Title
Chief Administrative Office, Facilities Division, recommending the Board authorize the Purchasing Agent to sign Amendment II to Agreement No. 362-S1310 with Johnson Controls, Inc., pursuant to County Counsel, Risk and Human Resources approval, to provide on-call calibration, testing, reporting, maintenance and repair of numerous heating, venting, refrigeration and air conditioning systems at various County-operated facilities increasing compensation by $132,804 for an amended not to exceed amount of $195,000.
FUNDING: General Fund and Accumulated Capital Outlay Fund.
Body
BUDGET SUMMARY: |
|
Total Estimated Cost
|
195,000 |
|
|
Budget - Current FY
|
62,196 |
Budget - Future FY
|
132,804 |
|
|
New Funding
. |
0 |
Savings
|
0 |
Other
|
0 |
Total Funding Available
|
195,000 |
|
|
Change To Net County Cost
|
-0- |
Fiscal Impact/Change to Net County Cost
Funding is available in the Facilities Maintenance and ACO budgets. There is no change to Net County Cost.
Background
The Contractor has been engaged by the County to provide on-call calibration, testing, reporting, maintenance and repair services for boiler, chiller, cooling tower, air handling and heating, ventilating, refrigeration and air conditioning systems (HVAC) at various County-operated facilities. The Division has found good value and expertise during the course of this agreement. The current agreement expires January 31, 2016, and the Division is not requesting an extension to this time frame.
Reason for Recommendation
The majority of the County's HVAC systems have exceeded their useful life and often failure is eminent without consistent calibration, maintenance and repair. Johnson Controls has been an important partner for County maintenance staff and have available the unique expertise that allows them to address the multitude of differing building systems. One of the most complicated HVAC systems is located at both jails in the form of pneumatic controls that are exceedingly difficult to work on and very few contractors are competent in this area.
Johnson Controls is primarily utilized in urgent or emergency situations when staff is unavailable or do not have the specific skill set. With the current state of County building infrastructure the needs are significant and additional compensation is needed for the contract so that the Facilities Division may continue to provide adequate working conditions in all County operated facilities.
Clerk of the Board Follow Up Actions
Following Board approval and pursuant to County Counsel, Risk and Human Resources approval, the Facilities Division and the Procurement and Contracts Division will process Amendment II with Johnson Controls, Inc., and submit to the Purchasing Agent for execution.
Contact
Russ Fackrell
Facilities Manager
Concurrences
County Counsel, Risk Management, Procurement and Contracts, Human Resources