Title
Library Director recommending the Board approve the continuation of the following perpetual agreements for Fiscal Year 2014-2015 for the total amount of $26,050 for ongoing online cataloging, internet access, and maintenance and technical support for the automated materials handling system:
1) OCLC, Inc. in the amount of $8,200;
2) Comcast in the amount of $2,850; and
3) TechLogic Corporation in the amount of $15,000.
FUNDING: General Fund and CSA 10.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$26,050 |
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Budget - Current FY
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Budget - Future FY
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$26,050 |
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New Funding
. |
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Savings
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Other
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Total Funding Available
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$26,050 |
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Change To Net County Cost
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$0 |
Fiscal Impact/Change to Net County Cost
The estimated cost of the agreements for FY 2014-2015 is $26,050. This amount is included in the department's Recommended Budget for FY 2014-2015.
Background
The Library manages several perpetual agreements for ongoing online cataloging, internet access, and maintenance and technical support for the automated materials handling system. The Department is bringing this matter before the Board per BOS Policy C-17 Section 4.5, which states "Departments must obtain authorization from the Board of Supervisors, initially, and on an annual basis, to utilize any contract that does not have a stated term." The agreements are listed on Attachment "A".
Reason for Recommendation
The Library Director is advising the Board of all current perpetual contracts administered by the Library and is recommending continuation of the agreements and authorization for the Purchasing Agent to encumber funds for FY 2014-2015 payments under these contracts. Continuation of the agreements is critical to the operation of the Library.
OCLC $ 8,200
Comcast $ 2,850
TechLogic $15,000
$26,050
Action to be taken following Board approval
1) The Library will notify Procurement and Contracts of the Board's approval of the list of perpetual agreements, and
2) The Library shall continue to administer the contracts and process payments upon receipt and approval of invoices.
Contact
Jeanne Amos 621-5546