Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Award Request for Proposals No. 14-939-085 for traffic signal maintenance services to Bear Electrical Solutions, Inc., of Alviso, California;
2) Make findings in accordance with County ordinance 3.12.030 that it is more economical and feasible to contract out for traffic signal maintenance services;
3) Approve and authorize the Purchasing Agent to sign a Contract in the amount of $350,000 for a three year period, subject to review and approval of the final Contract documents by County Counsel and Risk Management; and
4) Approve and authorize the Purchasing Agent to sign Contract amendments to increase the total compensation on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Road Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$ 350,000.00 |
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Budget - Current FY
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$ N/A |
Budget - Future FY
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$ 350,000.00 |
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New Funding
. |
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Savings
|
|
Other
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Total Funding Available
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$ 350,000.00 |
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Change To Net County Cost
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$ 0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding will available within the Community Development Agency's Road Fund budget.
Reason for Recommendation
At the request of Community Development Agency, Transportation Division (Transportation), the Procurement and Contracts division issued an RFP for traffic signal maintenance and repair services. Four (4) qualified responses were received. No local vendors provide this service.
An evaluation committee comprised of staff from Transportation and Caltrans reviewed the responses on the basis of qualifications of staff, references, experience, ability to comply with emergency response times and undertake the complete scope of services. After careful review, the evaluation committee determined that Bear Electrical Solutions, Inc. response best meets the needs of the County as outlined in the RFP.
The Board is being asked to make findings that it is more feasible and economical to contract out the needed work in accordance with County ordinance 3.12.030 as Transportation does not have the trained personnel necessary to perform the on-call and emergency traffic signal maintenance and repair services.
Contact
Linda Silacci-Smith