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File #: 14-0935    Version: 1
Type: Agenda Item Status: Approved
File created: 6/26/2014 In control: Board of Supervisors
On agenda: 7/22/2014 Final action: 7/22/2014
Title: Community Development Agency, Administration and Finance Division, recommending the Board approve and authorize the acquisition of two (2) Dump Truck Beds, one (1) Transit-Connect Ford, two (2) Ford E-350 Vans and one (1) Angle Broom. These fixed assets were originally included on the Fixed Asset list for Fiscal Year 2013-2014, however they were unable to be received prior to June 30, 2014. If approved, the increased funding to pay for the additional fixed assets will be added through the addenda process in September of 2014. FUNDING: Road Fund and Fleet Management Internal Service Fund.
Attachments: 1. A - Toms House of Hydraulics PO201418715 7-22-14, 2. B - Downtown Ford PO201412887 7-22-14, 3. C - Holt PO201412785 7-22-14
Title
Community Development Agency, Administration and Finance Division, recommending the Board approve and authorize the acquisition of two (2) Dump Truck Beds, one (1) Transit-Connect Ford, two (2) Ford E-350 Vans and one (1) Angle Broom. These fixed assets were originally included on the Fixed Asset list for Fiscal Year 2013-2014, however they were unable to be received prior to June 30, 2014. If approved, the increased funding to pay for the additional fixed assets will be added through the addenda process in September of 2014.

FUNDING: Road Fund and Fleet Management Internal Service Fund.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $133,422.00

Budgeted………………………… $0.00
New Funding…………………….
Savings…………………………
Other………(Addenda) $133,422.00
Total Funding Available………… $133,422.00

Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
There is no change to net County cost. Appropriations and purchase orders existed in Fiscal Year (FY) 2013-2014 and as part of the normal year end process will be liquidated in FY 2013-2014. The savings from not purchasing the fixed assets in FY 2013-14 as originally intended will finance the purchase of the same fixed assets in FY 2014-15. The additional funding will be added through the normal addenda process in September 2014.

Reason for Recommendation
The following items were approved by Procurement and Contracts (Procurement) in FY 2013-2014 but will not be received until FY 2014-2015. Procurement issued PO201418715 to Tom’s House of Hydraulics’ on April 24, 2014, PO201412887 to Downtown Ford Sales on February 11, 2014 and PO201412785 to Holt of California on January 29, 2014. If approved, these items totaling $133,422.00 will be purchased in FY 2014-2015 utilizing savings from FY 2013-14.

Procurement awarded the Bid 14-760-061 for the purchase of Titan Dump Truck Beds to Tom’s House of Hydraulics. On April 24, 2014 Procurement issued PO201418715 to Tom’s House of Hydraulics’ in the ...

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