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File #: 14-0974    Version: 1
Type: Agenda Item Status: Approved
File created: 7/8/2014 In control: Board of Supervisors
On agenda: 7/22/2014 Final action: 7/22/2014
Title: Sheriff’s Office recommending that the Board approve and authorize the purchase of the following fixed asset items totaling $223,500 prior to the adoption of the Fiscal Year 2014-2015 County Budget in September 2014 to allow for the expenditure of grant and special revenue funds for equipment that could not be delivered by June 30, 2014: 1) Twenty (20) radios $33,000 - Fiscal Year 2011 Homeland Security Grant; 2) One (1) lantern 3 mini Mac Bundle computer equipment $1,650 - Fiscal Year 2012 Homeland Security Grant; 3) One (1) tactical vest $1,850 - CalMMET Funding; 4) Five (5) live scan machines $140,000 - RAN Board Funding; and 5) Two (2) Mobile LPR Camera Systems, $47,000 - Fiscal Year 2012 Homeland Security Grant. FUNDING: Grant Funds - Homeland Security Grant, CalMMET Funds and RAN Board Funds.
Title
Sheriff’s Office recommending that the Board approve and authorize the purchase of the following fixed asset items totaling $223,500 prior to the adoption of the Fiscal Year 2014-2015 County Budget in September 2014 to allow for the expenditure of grant and special revenue funds for equipment that could not be delivered by June 30, 2014:
1) Twenty (20) radios $33,000 - Fiscal Year 2011 Homeland Security Grant;
2) One (1) lantern 3 mini Mac Bundle computer equipment $1,650 - Fiscal Year 2012 Homeland Security Grant;
3) One (1) tactical vest $1,850 - CalMMET Funding;
4) Five (5) live scan machines $140,000 - RAN Board Funding; and
5) Two (2) Mobile LPR Camera Systems, $47,000 - Fiscal Year 2012 Homeland Security Grant.

FUNDING: Grant Funds - Homeland Security Grant, CalMMET Funds and RAN Board Funds.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $223,500

Budget - Current FY…………… $223,500
Budget - Future FY………………

New Funding…………………….
Savings…………………………
Other…………………………… $223,500
Total Funding Available $223,500
Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
No Net County Cost. Sufficient appropriations for the purchases are included in the Sheriff’s Office (SO) FY 2014-2015 Recommended Budget. The SO’s Recommended Budget will be adjusted during the addenda process to add these items to the fixed asset schedule.

Background
These items were identified and an attempt to purchase was made in FY 2013/14. However, due to some delays in the purchasing process, the vendors were unable to deliver the product by the end of FY 2013-2014. The Homeland Security grant funds for Items 1, 2 and 5 will not be available as late as September 2014 when the Recommended Budget will be adopted. Therefore, this request is being made to purchase the items before the funding expires. Items 3 - 4 will be delivered in early FY 2014/2015; therefore, payment to the vendors is needed prior to September 2014.

Reason for Recommen...

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