Title
Chief Administrative Office, Procurement and Contracts on behalf of the Information Technologies Department, recommending the Board approve the following:
1) Award Bid No. 15-725-001 for the purchase of Avaya Telecommunication Equipment to the low qualified bidder,Geelers, Inc. of Dublin, California;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $120,000 for a twelve (12) month award period following Board approval;
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget; and
4) Authorize the Purchasing Agent to extend the blanket purchase order for one additional twelve (12) month award period at the same pricing, terms and conditions.
FUNDING: General Fund.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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120,000.00 |
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Budget - Current FY
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120,000.00 |
Budget - Future FY
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|
|
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New Funding
. |
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Savings
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Other
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Total Funding Available
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120,000.00 |
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Change To Net County Cost
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0.00 |
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Information Technologies Department's budget.
Reason for Recommendation
At the request of Information Technologies Department, the Procurement and Contracts division issued an Invitation to Bid for Avaya Telecommunication Equipment. The Avaya telecommunication equipment is needed to replace defective telephone equipment, add new equipment and continue the county wide VolP conversion.
Thirteen (13) bid notification letters were mailed, none to local vendors. Six (6) qualified responses were received, none from local vendors. The evaluaiton is based on the estimated quantities of telecommincation equipment (new and refurbished phones) needed for this fiscal year.
Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $120,000.00 to Geelers, Inc. of Dublin, CA.
Contact
Eric van Leeuwen, Ext 5834