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File #: 14-1141    Version: 1
Type: Agenda Item Status: Approved
File created: 8/12/2014 In control: Board of Supervisors
On agenda: 9/9/2014 Final action: 9/9/2014
Title: Chief Administrative Office, Procurement and Contracts on behalf of the Sheriff's Office, recommending the Board consider the following: 1) Authorize the acquisition of eight (8) each 911 Radio Consoles (fixed assets) prior to adoption of the Fiscal Year 2014/15 budget; 2) Award Bid No. 14-725-078 for the purchase of 911 Radio Consoles to the low qualified bidder, Nielsen's Equipment Maintenance of Mammoth Lakes, CA; 3) Authorize the Purchasing Agent to accept a $12,000 trade-in credit and issue a purchase order in the net amount of $118,296 plus applicable sales tax and fees; and 4) Authorize the Purchasing Agent to issue additional purchase orders on an "as needed" basis during the awarded one-year period as long as funding is available within the Sheriff's budget. FUNDING: General Fund.
Attachments: 1. 14-725-078 911 Radio Consoles (3) 9-9-14
Title
Chief Administrative Office, Procurement and Contracts on behalf of the Sheriff's Office, recommending the Board consider the following:
1) Authorize the acquisition of eight (8) each 911 Radio Consoles (fixed assets) prior to adoption of the Fiscal Year 2014/15 budget;
2) Award Bid No. 14-725-078 for the purchase of 911 Radio Consoles to the low qualified bidder, Nielsen's Equipment Maintenance of Mammoth Lakes, CA;
3) Authorize the Purchasing Agent to accept a $12,000 trade-in credit and issue a purchase order in the net amount of $118,296 plus applicable sales tax and fees; and
4) Authorize the Purchasing Agent to issue additional purchase orders on an "as needed" basis during the awarded one-year period as long as funding is available within the Sheriff's budget.
 
FUNDING: General Fund.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$118,296
 
 
Budget - Current FY……………
$118,296
Budget - Future FY………………
 
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$118,296
 
 
Change To Net County Cost……
0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Sheriff's budget.
 
Reason for Recommendation  
At the request of Sheriff's Office, the Procurement and Contracts division issued an Invitation to Bid for 911 Radio Consoles.  The existing 911 radio consoles need to be replaced because they are 20 years old and parts are no longer available.  The 911 radio consoles are needed to to keep the dispatch center up and running, and will allow for future growth.
 
Thirteen (13) bid notification letters were mailed, none to local vendors.  Three qualified responses were received, none from local vendors.  The evaluation is based upon the estimated quantities of 911 radio consoles needed for this fisacal year.  
 
The low bidder, Neilsen's Equipment Maintenance of Mammoth Lakes, CA, bid $130,296 and has offered a $12,000 trade-in allowance for six (6) existing radio consoles, so the net amount will be $118,296 plus applicable sales tax and fees.
 
Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a purchase order in the net amount of $118,296 plus applicable sales tax and fees to Nielsen's Equipment Maintenance of Mammoth Lakes, CA.
 
Contact
Eric van Leeuwen, Ext 5834