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File #: 14-1246    Version:
Type: Agenda Item Status: Approved
File created: 9/5/2014 In control: Board of Supervisors
On agenda: 10/7/2014 Final action: 10/7/2014
Title: Chief Administrative Office recommending the Board adopt a revised Board of Supervisors Policy A-3, Ordinances - New or Amended Development and Distribution of Board of Supervisors Policies. (Cont. 9/23/14, Item 5)
Attachments: 1. 3A - Revised Policy A-3 Tracked Change Version 10-7-14, 2. 3B - Revised Policy A-3 Clean Version 10-7-14, 3. A - Blue Route for Revised Policy A-3 9-16-14, 4. B - Revised Policy A-3 Tracked Change Version 9-16-14, 5. C - Revised Policy A-3 - Clean Version 9-16-14, 6. D - Current Policy A-3 9-16-14
Title
Chief Administrative Office recommending the Board adopt a revised Board of Supervisors Policy A-3, Ordinances - New or Amended Development and Distribution of Board of Supervisors Policies. (Cont. 9/23/14, Item 5)
Body
Fiscal Impact/Change to Net County Cost
No fiscal impact.

Background
On November 5, 2013 (Item 36) the Board approved staff's recommendations for updating and revising the Board of Supervisors Policy Manual and directed staff to continue working on the update project. On June 24, 2014 (Item 62) the Board adopted Policy A-1, Development and Distribution of Board of Supervisors Policies and Policy A-2, Guidelines for Writing Board of Supervisors Policies.

Staff identified Board of Supervisors Policy A-3, Ordinances - New or Amended as the next policy for review and update.

Ordinances are county regulations adopted by the Board of Supervisors which are enforceable by law. Board of Supervisors Policy A-3 was adopted in 1987 to require that all ordinances or ordinance amendments, except for emergency ordinances and minor changes to the zoning ordinance, be presented to the Board of Supervisors for conceptual approval before requesting County Counsel to prepare a draft ordinance or ordinance amendment. The policy also provides brief procedural guidelines to departments for policy compliance.

Reason for Recommendation
The purpose of the proposed revised policy is to set forth a procedure for developing new ordinances or amending existing ordinances, and to provide for maintenance of the ordinance code.

Generally, the proposed revised Board of Supervisors Policy A-3 has been updated to reflect the new policy format and provide clarification regarding documentation that may be required by law to accompany new ordinances or ordinance amendments. Substantive changes include a more streamlined process for conceptual review of minor ordinance amendments and a provision tasking the Clerk of the Board of Supervisors with development of a process...

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