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File #: 14-0991    Version:
Type: Agenda Item Status: Approved
File created: 7/10/2014 In control: Board of Supervisors
On agenda: 10/21/2014 Final action: 10/21/2014
Title: Health and Human Services Agency, Community Services Division, recommending the Board consider the following: 1) Authorize the Chair to sign a budget transfer to increase revenue and appropriations for Area Agency on Aging Administration by $9,781 (requires 4/5 vote); and 2) Adopt Resolution 178-2014 authorizing: a) The Chair to sign Amendment 1 to Agreement AP-1415-29 with the California Department of Aging, increasing the maximum agreement amount by $52,172, from $965,908 to $1,018,080, for the provision of Older Americans Act Title III/VII senior services during the term July 1, 2014 through June 30, 2015; b) The Chief Administrative Officer, or designee, to execute any future amendments relating to Agreement AP-1415-29 that do not affect the total dollar amount or the term, contingent upon approval by County Counsel and Risk Management; and c) The Director of the Health and Human Services Agency, or designee, to continue to administer Agreement AP-1415-29 and execute any subseque...
Attachments: 1. 2A - CRS Agmt AP-1415-29, A1 10-21-14, 2. 2B - Resolution Agmt AP-1415-29, A1 10-21-14, 3. 2C- Agreement AP-1415-29, A1 10-21-14, 4. 2D - Budget Transfer 10-21-14, 5. 2E - CA Dept of Aging Prg Memo 14-13 10-21-14, 6. Executed Resolution 178-2014 10-21-14 item 15.pdf, 7. Executed Amend. I 10-21-14 item 15.pdf, 8. Executed BT 10-21-14 item 15.pdf, 9. A - CRS Agmt AP-1415-29 7-29-14, 10. B - Confidentiality Form 1024 7-29-14, 11. C - Resolution Agmt AP-1415-29 7-29-14, 12. D - Agreement AP-1415-29 7-29-14, 13. Executed Resolution 109-2014, 14. Executed Agreement AP-1415-29 (BOS 7-29-14)
Title
Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Authorize the Chair to sign a budget transfer to increase revenue and appropriations for Area Agency on Aging Administration by $9,781 (requires 4/5 vote); and
2) Adopt Resolution 178-2014 authorizing:
a) The Chair to sign Amendment 1 to Agreement AP-1415-29 with the California Department of Aging, increasing the maximum agreement amount by $52,172, from $965,908 to $1,018,080, for the provision of Older Americans Act Title III/VII senior services during the term July 1, 2014 through June 30, 2015;
b) The Chief Administrative Officer, or designee, to execute any future amendments relating to Agreement AP-1415-29 that do not affect the total dollar amount or the term, contingent upon approval by County Counsel and Risk Management; and
c) The Director of the Health and Human Services Agency, or designee, to continue to administer Agreement AP-1415-29 and execute any subsequent documents relating to said Agreement including required fiscal and programmatic reports.
 
FUNDING:  Federal and State Grant Funding.
Body
BUDGET SUMMARY:
 
Total Estimated Revenue…………
$1,018,080
 
 
Budget FY 14/15 - State/Fed Rev
$1,018,080
Original Agreement........................
$   965,908
Amendment 1...................................
$     52,172
Total Funding Available…………
$1,018,080
Change To Net County Cost……
$0
Fiscal Impact/Change to Net County Cost
There is no Net County Cost with this Amendment.  The budget transfer increases revenue and appropriations for Area Agency on Aging Administration services by $9,781 as a result of higher than anticipated One-Time-Only funding from the State.  The required match percentages for programs funded by this Agreement remain consistent and funding is included in the Agency's FY 2014-15 Budget.
 
Background
The Older Americans Act of 1965 was the first federal level initiative aimed at providing comprehensive services for older adults.  The Act provides funding for nutrition and supportive home and community-based services to individuals aged 60 and over available through state and area agencies on aging, tribal organizations and local service providers.  The County is the designated Area Agency on Aging (AAA) for Planning and Service Area 29, which encompasses the County of El Dorado.  The Health and Human Services Agency administers AAA programs in the County which includes various Older Americans Act Title III and Title VII senior services such as nutrition services, legal assistance, support services, elder abuse prevention, and disease prevention.
 
On July 29, 2014, the Board adopted Resolution 109-2014 authorizing the Chair to sign Agreement AP-1415-29 with the California Department of Aging in the amount of $965,908 for the term of July 1, 2014 through June 30, 2015 for the provision of Older Americans Act Title III/VII senior services in the County.
 
Reason for Recommendation
Amendment 1 to Agreement AP-1415-29 allocates an additional $52,172 in One-Time-Only Title III and Title VII funds as a result of the reallocation of unexpended FY 2013-14 federal funds, state special nutrition funding, supplemental one-time-only funding, and processed transfer requests.  The budget transfer is related to the increase of $52,172, which is $9,781 more than was budgeted so a budget transfer was ncessary. The additional funding will be used to enhance services designed to improve the lives of the area's population aged 60 and over as well as eligible disabled or at-risk adults residing in the County to assist them in remaining independent to the fullest extent possible.  If this amendment is not approved, the full amount of available funding and cooresponding services will not be realized.
 
Clerk of the Board Follow Up Actions
Provide Health and Human Services at Briw Rd with the following:
1. Two (2) certified resolutions
2. Four (4) copies of Amendment 1 to AP-1415-29 signed by the Chair
 
Contact
Don Ashton, M.P.A., Director
 
Concurrences
County Counsel, Risk Management, and Human Resources.