Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Make findings in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance that there are specialty skills required for the work performed under this Agreement that are not expressly identified in County job classifications; therefore, it is more economical and feasible to engage an independent contractor for environmental review services; and
2) Approve and authorize the Chair to sign Agreement for Services No. 112-S1511 with AECOM Technical Services, Inc. in the not-to-exceed amount of $147,000, for environmental review services, for a term to become effective upon execution by both parties and expiring three years thereafter or upon completion of all issued Task Orders or Work Orders, whichever is later.
FUNDING: Various Capital Improvement Program funding sources that fund Transportation Division's projects.
Body
BUDGET SUMMARY: |
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Total Estimated Cost
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$ 147,000 |
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Budget - Current FY
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$ 73,500 |
*Budget - Future FY
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$ 73,500 |
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New Funding
. |
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Savings
|
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Other
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Total Funding Available
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$ 147,000 |
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Change To Net County Cost
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$ 0 |
*To be budgeted in future Fiscal Year(s).
Fiscal Impact/Change to Net County Cost
Funding for the Agreement will be provided by various Capital Improvement Program (CIP) funding sources that fund the Community Development Agency, Transportation Division's (Transportation) CIP projects. There is no change to Net County Cost.
Background
The Procurement and Contracts Division completed a Request for Qualifications (RFQ) process at the request of Transportation in March 2014 for a variety of project support services. A multi-jurisdictional panel evaluated and ranked each Statement of Qualifications and established, based on category of service, a short list of acceptable service vendors. AECOM Technical Services, Inc. (AECOM) was on a short list of qualified respondents from that RFQ process. The RFQ process was conducted in accordance with Procurement Policy C-17.
Reason for Recommendation
Transportation recommends the Board make findings in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance that it is more economical and feasible to engage an independent contractor for environmental review services because there are specialty skills required for the work to be performed under this Agreement that are not expressly identified in County classifications.
Under the subject Agreement, AECOM will coordinate with state and federal resource agencies and prepare focused technical studies, surveys and final environmental documents in compliance with California Environmental Quality Act (CEQA) and National Environmental Policy Act guidelines and regulations; prepare and process applications through state and federal agencies regarding the Clean Water Act, State Fish and Game Code, the National Historic Preservation Act, the Endangered Species Act, and the Federal Department of Transportation Act; and develop mitigation and monitoring programs consistent with legal requirements.
Most of the services provided under this Agreement, such as preparation of the focused technical studies, technical surveys and reviews (all documentation required by CEQA), require specialty skills that are not included in County job classifications. These environmental specialty skills will be provided on an on-call basis, specifically in support of CIP projects, and generally in support of other County activities as required.
The Purchasing Agent reviewed and approved Transportation's request to process the Agreement with AECOM and concurs that the request is in compliance with Board of Supervisors Policy C-17.
The El Dorado County Employees Association, Local #1, was informed of this proposed Agreement.
Clerk of the Board Follow Up Actions
1) The Clerk of the Board will obtain the Chair's signature on the two originals of the Agreement.
2) The Clerk of the Board will forward one original Agreement to the Community Development Agency contract unit for further processing.
Contact
Bard R. Lower, Transportation Division Director
Community Development Agency
Concurrences
County Counsel and Risk Management