Title
Chief Administrative Office, Facilities Management Division, recommending the Board consider the following:
1) Make findings that it is more economical and feasible to contract out in accordance with Chapter 3.13, Section 3.13.030 of the County Ordinance; and
2) Authorize the Purchasing Agent to sign Amendment III to Agreement No. 347-S1310 with Weatherproofing Technologies, Inc. to provide on-call and emergency membrane roofing maintenance and repair services for various County-operated facilities increasing compensation by $200,000 for an amended not to exceed amount of $260,000.
FUNDING: General Fund and Accumulated Capital Outlay Fund.
Body
BUDGET SUMMARY: |
|
Total Estimated Cost
|
260,000 |
|
|
Budget - Current FY
|
100,000 |
Budget - Future FY
|
160,000 |
|
|
New Funding
. |
|
Savings
|
|
Other
|
|
Total Funding Available
|
260,000 |
|
|
Change To Net County Cost
|
0 |
Fiscal Impact/Change to Net County Cost
Funding is available in the Facilities Maintenance and ACO budgets. There is no change to Net County Cost.
Background
The County has contracted with Weatherproofing Technology, Inc. since January, 2013, and has found good value and expertise during the course of this agreement. The Division processed Amendment I, clarifying the rate sheet, on July 24, 2013, and Amendment II, increasing compensation by $40,000, on March 28, 2014.
This Third Amendment shall increase compensation by $200,000 for an amended not-to-exceed amount of $260,000. The current agreement expires January 27, 2016, and the Division is not requesting an extension to this time frame.
Reason for Recommendation
A significant portion of the County's facility roofing systems have exceeded their useful life and often failure is eminent without consistent preventive maintenance and repair. Weatherproofing Technologies, Inc. specializes in membrane roofing which allows the County to maintain many roof structures without a much greater capital investment in an entire new roof.
Weatherproofing Technology, Inc. is primarily utilized in urgent or emergency situations when staff is unavailable or do not have the specific skill set. With the current state of County building infrastructure the needs are significant and additional compensation is needed for the contract so that the Facilities Division may continue to provide adequate working conditions in all County operated facilities.
Clerk of the Board Follow Up Actions
Following Board approval the Facilities Division and the Procurement and Contracts Division will process Amendment III with Weatherproofing Technologies, Inc., and submit to the Purchasing Agent for execution.
Contact
Russ Fackrell
Facilities Manager
Concurrences
County Counsel, Risk Management, Procurement and Contracts, Human Resources