Title
Health and Human Services Agency, Public Health Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment I which will allow the City of Placerville to request a refund via check if there is an overpayment of the fiscal year's actual expenses, with respect to revenue generating Agreement 098-O1311 with the City of Placerville, for the County to provide animal control services within the boundaries of the City of Placerville with no change to the beginning term date of July 1, 2012 and continuing into perpetuity until terminated by either party; and
2) Approve and authorize the Chair to execute further documents relating to Agreement 098-O1311, including amendments which do not affect the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
FUNDING: City of Placerville.
Body
Fiscal Impact/Change to Net County Cost:
The City of Placerville (City) pays its share of cost for animal-related control services in the boundaries of the City of Placerville to County resulting in the offset of Net County Cost for services provided in that geographical area for the Health and Human Services Agency's Fiscal Year 2014-15 and future budgets.
Background:
The County has provided animal related services to the City of Placerville since 1972. This mutually beneficial partnership fulfills the requirements of California Health and Safety Code, Division 105, Part 6, Chapter 1, Rabies Control, Section 121690 (e), "The governing body of each city, city and county, or county shall maintain or provide for the maintenance of a pound system and a rabies control program for the purpose of carrying out and enforcing this section. (Rabies Control)." In addition, California Food and Agriculture Code, Division 14, Chapter 5, Article 1, addresses the impoundment of strays. The City does not have suitable staff to fulfill the State requirements and has found it more economical to contract with the County for animal-related control services.
The cost of services is determined based on the actual services utilized by the City and allocated based upon the percentage of total services provided. HHSA invoices the City quarterly for services provided by the County, and the annual reconciliation is made a part of the fourth quarter invoice.
The Agreement is being amended to provide the City with the ability to request a refund via check or credit to a future invoice due to an overpayment of the fiscal year's actual expenses. The existing language does not specify an acceptable method of reimbursement available to the City.
Reason for Recommendation:
HHSA recommends approval of this Amendment I to provide the City the option to request a refund of overpayment by check, if there is one, of the fiscal year's actual expenses.
Clerk of the Board Follow Up Actions
1) Clerk of the Board to have the Chair sign two (2) originals of Amendment I to Agreement 098-O1311.
2) Clerk of the Board to return one (1) fully executed original Amendment I to HHSA Contracts Unit at 3057 Briw Road, Suite A.
Contact
Don Ashton, M.P.A., Director
Concurrences
County Counsel and Risk Management