Share to Facebook Share to Twitter Bookmark and Share
File #: 14-1616    Version: 1
Type: Agenda Item Status: Approved
File created: 11/26/2014 In control: Board of Supervisors
On agenda: 1/6/2015 Final action: 1/6/2015
Title: Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Make findings in accordance with Section 3.12.160.B. of the El Dorado County Ordinance Code exempting the competitive bidding process due to "the unique nature of the property or services required precludes competitive bidding"; 2) Authorize the sole source acquisition of one (1) Tymco Model 500X/BAH High-Dump Sweeper (fixed asset) through GCS Environmental Equipment Services, Inc.; and 3) Authorize the Purchasing Agent to issue a purchase order in the net amount of $293,945.88. FUNDING: Road Fund Discretionary. (No Federal Funds)
Attachments: 1. A - Previous Bid - PO201404150 1/6/15, 2. B - Authorized Dealer Letter 1/6/15, 3. C - MME Bid Response 1/06/15
Title
Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Make findings in accordance with Section 3.12.160.B. of the El Dorado County Ordinance Code exempting the competitive bidding process due to "the unique nature of the property or services required precludes competitive bidding";
2) Authorize the sole source acquisition of one (1) Tymco Model 500X/BAH High-Dump Sweeper (fixed asset) through GCS Environmental Equipment Services, Inc.; and
3) Authorize the Purchasing Agent to issue a purchase order in the net amount of $293,945.88.

FUNDING: Road Fund Discretionary. (No Federal Funds)
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $293,946

Budget - Current FY…………… $300,000
Budget - Future FY………………

New Funding……………………. $0
Savings…………………………
Other……………………………
Total Funding Available………… $300,000

Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
No change to the Net County Cost. Costs associated with the recommended purchase will be provided by the Road Fund. This purchase is on the approved Fixed Asset List for Fiscal Year 2014/2015.

Background
In 2013, the Community Development Agency, Transportation Division (Transportation) went out to bid for an Air-Regeneration Design Sweeper and two bids were received, one from GCS Environmental Equipment Services (GCS Environmental) and one from MME Equipment. The Tymco model provided by GCS Environmental was selected as the only machine that met specifications and was awarded the bid. This sweeper was subsequently purchased by the County for Tahoe area operations.

The Schwarze Industries model provided by MME Equipment was rejected for not meeting the specification requirements and offered 34 exceptions to the bid specifications including a letter requesting the bid specifications be changed during the bid process to remove certain specifications that the MME Equipment could not comply with. After...

Click here for full text