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File #: 14-1583    Version: 1
Type: Agenda Item Status: Approved
File created: 11/18/2014 In control: Board of Supervisors
On agenda: 1/27/2015 Final action: 1/27/2015
Title: Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services No. 326-S1511 with Pro-Line Cleaning Services, Inc. in the not-to-exceed total amount of $83,520.00 for a three (3) year term from February 1, 2015 through January 31, 2018 for janitorial services for three (3) Transportation Division facilities: 2441 Headington Road, Placerville; 2443 Headington Road, Placerville; and 1121 Shakori Drive, Meyers, California. FUNDING: Road Fund. (No Federal Funds)
Attachments: 1. A - Blue Route 01-27-15, 2. B - Pro Line Agmt 326-S1511 01-27-15, 3. C - 2011 RFQ Janitorial Services 01-27-15, 4. Executed Agmt. 1-27-15 item 15.pdf
Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Agreement for Services No. 326-S1511 with Pro-Line Cleaning Services, Inc. in the not-to-exceed total amount of $83,520.00 for a three (3) year term from February 1, 2015 through January 31, 2018 for janitorial services for three (3) Transportation Division facilities: 2441 Headington Road, Placerville; 2443 Headington Road, Placerville; and 1121 Shakori Drive, Meyers, California.

FUNDING: Road Fund. (No Federal Funds)
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $83,520.00

Budget - Current FY…………… $11,600.00
Budget - Future FY……………… $71,920.00

New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $83,520.00

Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
Funding for janitorial services will be provided by Road Fund for the Community Development Agency, Transportation Division (Transportation) facilities. It is included in the current fiscal year budget and will be budgeted in future fiscal years.

Reason for Recommendation
A Request for Qualifications and Statement of Interest (RFQ) was completed in 2011 for selected janitorial services for the County of El Dorado (See Attachment C). Each of the firms listed on the RFQ are qualified. The RFQ states, "based on the unique needs of each facility, the Procurement and Contracts Division will advise departments of the list of qualified firms and encourage departments to obtain quotes prior to commencement of a contract. The Purchasing Agent and/or the requesting department will determine the most qualified contractor based on the specific facility needs."

Based on the quote and service provided by Pro-Line Cleaning Services, Inc. (Pro-Line) to the three (3) Transportation facilities since 2006, Transportation would like to continue this service through Pro-Line. Under the proposed Agreement, Pro-...

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