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File #: 15-0038    Version: 1
Type: Agenda Item Status: Approved
File created: 12/31/2014 In control: Board of Supervisors
On agenda: 1/27/2015 Final action: 1/27/2015
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following: 1) Waive competitive bidding requirements for the provision of commercial cardlock fueling services as authorized by ordinance section 3.12.160 (F); 2) Authorize the Chair to sign Agreement No. 335-S1511 with Hunt and Sons, Inc., in an amount not to exceed $2,000,000.00 for the period of January 24, 2015 November 1, 2014 through January 23, 2017 to provide commercial cardlock fueling services for all County-owned vehicles; and 3) Authorize the Purchasing Agent to execute Amendments which do not affect the term or total not to exceed amount of the Agreement.
Attachments: 1. A - Approved Blue Route - 335-S1511 1-27-15, 2. B - Agreement 335-S1511 1-27-15, 3. Executed Agreement 1-27-15 item 15.pdf
Related files: 19-1847
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board consider the following:
1) Waive competitive bidding requirements for the provision of commercial cardlock fueling services as authorized by ordinance section 3.12.160 (F);
2) Authorize the Chair to sign Agreement No. 335-S1511 with Hunt and Sons, Inc., in an amount not to exceed $2,000,000.00 for the period of January 24, 2015 November 1, 2014 through January 23, 2017 to provide commercial cardlock fueling services for all County-owned vehicles; and
3) Authorize the Purchasing Agent to execute Amendments which do not affect the term or total not to exceed amount of the Agreement.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $2,000,000.00

Budget - Current FY…………… $2,000,000.00
Budget - Future FY………………

New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $2,000,000.00

Change To Net County Cost…… $0.00
Fiscal Impact/Change to Net County Cost
No change in Net County Cost. Funding for these services is budgeted in each requesting department.

Background and Reason for Recommendation
On January 25, 2005, item #57, the Board awarded Request for Proposal #05-405-016 for the provision of an off-site cardlock fueling system to the sole respondent Hunt & Sons, Inc. who was then and is currently the only vendor that manages the majority of local and greater Sacramento area commercial cardlock fueling sites.

This program has been very successful and convenient for the majority of employees who are required to travel in the course of their work, specifically law enforcement. The County Purchasing Ordinance authorizes an exemption from competitive bidding when the successful bidder from the last solicitation agrees to extend the contract at the same price and terms as the original bid and when the extension makes good business sense. Hunt & Sons, Inc. has agreed to enter into a new two (2) year agreement under the sa...

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