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File #: 12-1286    Version:
Type: Agenda Item Status: Approved
File created: 10/9/2012 In control: Board of Supervisors
On agenda: 2/24/2015 Final action: 2/24/2015
Title: Chief Administrative Office, Procurement and Contracts Division, recommending the Board rescind the authority granted to the Purchasing Agent on November 6, 2012 to utilize the State of California's competitively bid Contract No. 1-12-23-14 for the purchase of patrol vehicles. FUNDING: N/A
Attachments: 1. 2A - State Contract Addendum 12-16-14, 2. 2B - Draft Purchase Order 12-16-14, 3. B - Contract Route 11-6-12.pdf, 4. C - Bid Summary 11-6-12.pdf, 5. D - Email from County Auditor.pdf, 6. A - Exhibit A - 11-6-12.pdf
Title
Chief Administrative Office, Procurement and Contracts Division, recommending the Board rescind the authority granted to the Purchasing Agent on November 6, 2012 to utilize the State of California's competitively bid Contract No. 1-12-23-14 for the purchase of patrol vehicles.
 
FUNDING:  N/A
Body
Fiscal Impact/Change to Net County Cost
This item has no fiscal impact
 
Reason for Recommendation  
On November 6, 2012, the Board of Supervisors authorized the Purchasing Agent to utilize the State of California's competitively bid Contract No. 1-12-23-14 to purchase 9 Sheriff patrol vehicles. In addition, the Board authorized the Purchasing Agent to issue additional purchase orders for the same vehicles through the state contract's expiration date of May 24, 2014, or any date through which the contract may be extended.
 
Staff has determined that the authority to make additional purchases without a fixed expiration date is excessive and not necessary. It is recommended that the Board rescind this authority. Procurement and Contracts issues a competitive bid annually for the purchase of fleet vehicles, including patrol vehicles. If it is determined after the bid process in any given year that utilization of a state contract is more beneficial to the County, the proposed purchase will be brought to the Board for consideration.
 
Contact
Sue Hennike x5577