Title
Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign Contract Change Order 1.1 with Thomas Haen Company, Inc. in the amount of $3,655.13 to perform additional work related to erosion control for the Forest View Water Quality Project, CIP No. 95195, Purchasing Contract No. 059-C1575.
FUNDING: California Tahoe Conservancy Site Improvement Grant and Tahoe Regional Planning Agency/Water Quality Funds.
Body
Fiscal Impact/Change to Net County Cost
There is no Fiscal Impact or change to Net County Cost associated with the proposed Board action. There is adequate funding in the project's previously approved budget to fund the contract change order being proposed for ratification.
Background
On July 24, 2012, the El Dorado County Board of Supervisors (Board) adopted Resolution 102-2012. This resolution authorized the Chief Administrative Officer, the Purchasing Agent, and the Directors of Transportation, Environmental Management, and General Services to execute individual contract change orders (CCOs) up to the limits set forth in the Public Contract Code. In addition, Resolution 102-2012 stated that the cumulative total of all CCOs on an individual contract could not exceed 10% of the original contract value without Board approval, in accordance with the California Public Contract Code Section 20137.
Reason for Recommendation
In order to achieve compliance with Resolution 102-2012 and the Public Contract Code, the Community Development Agency, Transportation Division (Transportation) recommends that the Board approve and authorize the Chair to sign CCO 1.1 on the Forest View Water Quality Project.
Contract Change Order 1.1
In September 2014, staff from Transportation presented the original scope of CCO 1 to the contractor and negotiated a price of $30,000 for the work described by CCO 1. During construction, Transportation staff provided verbal direction to the contractor to perform additional work under CCO 1. This additional work was required to meet the project's water quality improvement goals. At the time the additional work was ordered and performed (September 2014), Transportation staff and the contractor believed that the price negotiated for CCO 1 would be adequate to cover the cost of this additional work.
Since the $30,000 price for CCO 1 exceeded 10% of the original contract value, Transportation recommended on November 13, 2014 that the Board ratify CCO 1 and find that it was in the public interest to waive competitive bidding for the work covered by CCO 1. The Board implemented these recommendations on November 13, 2014 (reference version 1 of Legistar 14-1196).
However, in December 2014 when Transportation staff and the contractor met to go over final project costs, both parties concluded that additional funding of $3,655.13 for CCO 1 would be required to cover the costs that the contractor incurred while performing the work that had been added to CCO 1. Transportation now recommends the Board approve and authorize the Chair to sign CCO 1.1 to formalize the work added to CCO 1 and to increase funding in the amount of $3,655.13 to cover the cost of this additional work. There is adequate budget already allocated to the project to cover the cost of CCO 1.1.
Clerk of the Board Follow Up Actions
Clerk to obtain the Board Chair's signature on Contract Change Order 1.1.
Contact
John Kahling, Deputy Director, Engineering
Community Development Agency, Transportation Division
Concurrences
None