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Sheriff's Office recommending the Board approve and authorize the Chair to:
1) Sign a Budget Transfer for the purchase of new Fixed Asset items;
2) Add the following items to the Fiscal Year 2014/15 Fixed Asset List as noted:
a) Two (2) 40ft used storage containers, $7,600, General Fund Jail;
b) One (1) complete locker system, $13,000, General Fund Jail;
c) One (1) ice machine , $4,000,General Fund Jail;
d) One (1) meat slicer, $4,500, General Fund Jail;
e) One (1) food cutter, $5,300,General Fund Jail;
f) One (1) computer projection unit, $3,100,General Fund Jail;
g) One (1) rifle scope, $1,550, General Fund Operations;
h) One (1) Utility monitor and package for Sergeant's car, $2,890, General Fund Operations;
i) Three (3) Truck Security Boxes, $4,920, Civil Equipment Special Revenue Fund Support Services;
j) Four (4) truck vaults, $6,400, General Fund Operations;
3) Remove the following items from the Fiscal Year 2014/15 Fixed Asset List, Jail :
a) One (1) dough divider, $5,000;
b) One (1) cylindrical scrubber, $3,000;
c) One (1) industrial floor buffer, $2,200;
d) Eight (8) pneumatic door locks, $15,500; and
4) Allow for the savings of $1,630 in purchased items and $25,700 in items being removed from the Fiscal Year 2014/15 Fixed Asset List to be applied to the new purchases listed above.
FUNDING: General Fund and Civil Special Revenue Fund.
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DEPARTMENT RECOMMENDATION:
Approval of these recommendations will allow the Sheriff's Office to purchase necessary additional Fixed Asset equipment that have been identified after FY 2014/15 Budget and Budget Addenda Hearings.
DISCUSSION / BACKGROUND:
At the time that the FY 2014/15 Fixed Asset List was approved during Budget and Budget Addenda Hearings, the purchase of the above items was not anticipated, and therefore, was not requested.
The Placerville Jail renovation project was in the planning stages at the time of Budget and Addenda Hearings, and the costs and amounts of necessary equipment was unknown. The storage containers, locker system, food cutter, meat slicer, ice machine and projection system are needed for the Jail renovation project. They are being requested in place of the dough divider, cylindrical scrubber, industrial floor scrubber, and pneumatic door locks. Additional savings from the purchase of a dishwasher and vulcan holding cabinet are also being applied toward the purchase of the jail renovation project equipment.
The security boxes, scope and utility monitor and package, and truck vaults are new requests to safely secure office issued gear, rifles, to transport evidence, and to provide necessary law enforcement equipment to staff.
ALTERNATIVES:
Not purchasing this equipment will result in an inability to secure, respond, and prepare staff to meet the daily challenges of law enforcement.
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Auditor's Office will be involved in processing the signed Budget Transfer and related invoices for payment, and Procurement and Contracts will assist the Sheriff's Office in purchasing this equipment.
CAO RECOMMENDATION:
Chief Administrative Office has reviewed the requested fixed asset changes to the Sheriff's budget for FY2014-15.
FINANCIAL IMPACT:
Total estimated cost is $28,584.00. Approval of these recommendations will not impact Net County Cost. General Fund costs are budgeted in the Sheriff's FY 2014/15 operating budget. The Civil Equipment Special Revenue Fund has the funds available for the identified purchase.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Signed Budget Transfer should be forwarded to the Auditor's Office.
STRATEGIC PLAN COMPONENT:
Public Safety
CONTACT
Undersheriff Randy Peshon