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Community Development Agency, Transportation Division, recommending the Board approve and authorize the Chair to sign the First Amendment to Agreement No. 202-S1499 with Vali Cooper and Associates to transfer budget from subconsultant Mendoza and Associates to Vali Cooper and Associates for construction support services on the US 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, Purchasing contract 078-C1499. There is no net increase in costs associated with the proposed budget transfer.
FUNDING: 2004 General Plan Silva Valley Interchange Set-Aside funds, Silva Valley Interchange Set-Aside fees, El Dorado Irrigation District Reimbursement, and Developer-advanced funds. Developer-advanced funds shall be provided by West Valley, LLC, in accordance with the Conditions of Approval for West Valley Village Tentative Map TM 99-1359, Condition of Approval No. 26 dated January 22, 2004. (No Federal Funds)
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DEPARTMENT RECOMMENDATION
Community Development Agency, Transportation Division, recommending the Board authorize the Chair to sign the First Amendment to Agreement No. 202-S1499 with Vali Cooper and Associates to transfer budget from subconsultant Mendoza and Associates to Vali Cooper and Associates for construction support services on the US 50/Silva Valley Parkway Interchange - Phase 1 Project, CIP 71328, Purchasing contract 078-C1499.
DISCUSSION/BACKGROUND
On October 22, 2013, the Board authorized the Chair to sign Agreement for Services No. 202-S1499 (Agreement) with Vali Cooper and Associates (VCA) to provide construction support services during the construction phase of the US 50/Silva Valley Parkway Interchange - Phase 1 project (Project). The Agreement was written with a not-to-exceed compensation amount of $3,000,000. VCA and their primary subconsultant, Mendoza and Associates (Mendoza), has been augmenting Community Development Agency, Transportation Division (Transportation) staff during the construction phase of the Project.
This Amendment is necessary to transfer the budget from subconsultant Mendoza to VCA. The original contract allocated $1,455,000 to VCA, $1,400,000 to Mendoza, $5,000 to other direct costs, and $140,000 to optional tasks. This Amendment proposes to change the budget allocations to $1,750,000 for VCA, $1,105,000 for Mendoza, $5,000 for other direct costs, and $140,000 for optional tasks. During construction, Transportation determined that more VCA personnel were needed to be used than that which was originally planned. This was due to the manner in which the contractor chose to construct the project and availability of Mendoza and VCA personnel at the time consultant personnel with certain skill sets were required.
This Project is anticipated to be completed in summer 2016.
ALTERNATIVES
N/A
OTHER DEPARTMENT/AGENCY INVOLVEMENT
County Counsel and Risk Management concur with the proposed Amendment as to form.
CAO RECOMMENDATION
CAO recommending approval of the transfer of budget between subconsultants and the main consultant for approved CIP #71328 (US 50/Silva Valley Parkway Interchange - Phase 1 Project).
FINANCIAL IMPACT
There is no cost associated with this proposed Amendment. The cost of the original Agreement ($3,000,000) is proposed to remain unchanged. Funding for the Agreement and the proposed Amendment is provided by 2004 GP Silva Valley Interchange Set-Aside funds, Silva Valley Interchange Set-Aside fees, El Dorado Irrigation District Reimbursement, and Developer-advanced funds. Developer-advanced funds shall be provided by West Valley, LLC, in accordance with the Conditions of Approval for West Valley Village Tentative Map TM 99-1359, Condition of Approval No. 26 dated January 22, 2004. The Project is budgeted in the approved 2014 Capital Improvement Program. There are no Federal Funds or Net County Cost associated with this Project.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair's signature on the two originals of the Amendment.
2) The Clerk of the Board will forward one original of the fully executed Amendment to the Department for further processing.
STRATEGIC PLAN COMPONENT
N/A
CONTACT
John Kahling, Deputy Director, Engineering
Community Development Agency, Transportation Division