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File #: 15-0602    Version: 1
Type: Agenda Item Status: Approved
File created: 4/29/2015 In control: Board of Supervisors
On agenda: 6/2/2015 Final action: 6/2/2015
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board consider the following: 1) Award Bid No. 15-288-055 for the purchase of Polymer Modified Rejuvenating Asphaltic Emulsion to the low qualified bidder, Western Emulsion Incorporated of Dana Point, CA for both the East and West Slopes Categories; 2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $725,000.00 for a one year term following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund Discretionary.
Attachments: 1. A - Bid Summary 6-2-15
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board consider the following:
1) Award Bid No. 15-288-055 for the purchase of Polymer Modified Rejuvenating Asphaltic Emulsion to the low qualified bidder, Western Emulsion Incorporated of Dana Point, CA for both the East and West Slopes Categories;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $725,000.00 for a one year term following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.

FUNDING: Road Fund Discretionary.
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $ 725,000.00

Budget - FY 15/16 $ 725,000.00
Budget - Future FY………………

New Funding…………………….
Savings…………………………
Other……………………………
Total Funding Available………… $725,000.00

Change To Net County Cost…… $ 0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Transportation Division's budget - Road Fund Discretionary.

Reason for Recommendation
At the request of Community Development Agency, Transportation Division, the Procurement and Contracts division issued an Invitation to Bid for Polymer Modified Rejuvenating Asphaltic Emulsion for both the East and West Slope of the County of El Dorado. The emulsion is used for repairing and maintaining roads throughout the County. Eight (8) invitations to bid were mailed; three (3) qualified responses were received, no local vendors supply this product. A spreadsheet is attached for review.

Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a blanket purchase order in the amount of $725,000.00 to Western Emulsion Incorporated of...

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