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File #: 15-0650    Version: 1
Type: Agenda Item Status: Approved
File created: 5/12/2015 In control: Board of Supervisors
On agenda: 6/9/2015 Final action: 6/9/2015
Title: Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following: 1) Award Bid No. 15-288-059 for the purchase of 3/8" x No. 6 and 5/16" x No. 8 Crushed Aggregate Chips to the low qualified bidders, Granite Construction Company of Sacramento, CA (Schedule 1A, Lines 1, 2, 3, 4, 5 and 7); A. Teichert & Son Incorporated of Sacramento, CA (Schedule 1B, Lines 1 and 2); Bing Materials of Minden, NV (Schedule 2A, Lines 1, 2, 3 and 4); 2) Authorize the Purchasing Agent to issue a blanket purchases order in the total amount of $230,000 for a twelve month term following Board approval; and 3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget. FUNDING: Road Fund Discretionary and Local Tribe Funds.
Attachments: 1. A - Bid Letter 6-9-15, 2. B - Bid Summary 6-9-15
Title
Chief Administrative Office, Procurement and Contracts on behalf of Community Development Agency, Transportation Division, recommending the Board approve the following:
1) Award Bid No. 15-288-059 for the purchase of 3/8" x No. 6 and 5/16" x No. 8 Crushed Aggregate Chips to the low qualified bidders, Granite Construction Company of Sacramento, CA (Schedule 1A, Lines 1, 2, 3, 4, 5 and 7); A. Teichert & Son Incorporated of Sacramento, CA (Schedule 1B, Lines 1 and 2); Bing Materials of Minden, NV (Schedule 2A, Lines 1, 2, 3 and 4);
2) Authorize the Purchasing Agent to issue a blanket purchases order in the total amount of $230,000 for a twelve month term following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
 
FUNDING: Road Fund Discretionary and Local Tribe Funds.
Body
BUDGET SUMMARY:
 
Total Estimated Cost……………
$ 230,000.00
 
 
Budget - Current FY……………
 
Budget - Future FY 15/16
$ 230,000.00
 
 
New Funding…………………….
 
Savings…………………………
 
Other……………………………
 
Total Funding Available…………
$ 230,000.00
 
 
Change To Net County Cost……
$  0.00
Fiscal Impact/Change to Net County Cost
Procurement and Contracts has been advised that funding is available within the Community Development Agency, Transportation Division's budget.
 
Reason for Recommendation  
At the request of Community Development Agency, Transportation Division, the Procurement and Contracts division issued an Invitation to Bid for 3/8" x No. 6 and 5/16" x No. 8 Crushed Aggregate Chips for the chip seal and durapatch program for the surface treatment of County roadways to prevent roadway deterioration.  
 
Twenty invitations to bid were mailed; four qualified responses were received. No local vendors provide this product.
 
A spreadsheet is attached for review.
 
Clerk of the Board Follow Up Actions
Following Board approval, the Procurement and Contracts division will issue a blanket purchase orders in the total amount of $230,000.00 to Granite Construction Company of Sacramento, CA (Schedule 1A, Lines 1, 2, 3, 4, 5 and 7); A. Teichert & Son Incorporated of Sacramento, CA (Schedule 1B, Lines 1 and 2); Bing Materials of Minden, NV (Schedule 2A, Lines 1, 2, 3 and 4).
 
Contact
Rick Blake x5873