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File #: 12-1108    Version:
Type: Agenda Item Status: Approved
File created: 8/27/2012 In control: Board of Supervisors
On agenda: 6/23/2015 Final action: 6/23/2015
Title: Health and Human Services Agency, Mental Health Division, recommending the Board consider the following: 1) Approve and authorize the Chair to sign Amendment 5 to Agreement for Services 131-S1311 with Summitview Child & Family Services, Inc. for the continued provision of Specialty Mental Health Services for children by increasing the not-to-exceed compensation of the Agreement by $275,000 through June 30, 2015; 2) Approve extending the term through October 31, 2015 and increasing the not-to-exceed compensation of the Agreement by $220,000 for the period July 1, 2015 through October 31, 2015, for a maximum contractual obligation of $2,255,000 via Amendment 5; and 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 131-S1311, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management. FUNDING: Federal and State Funds.
Attachments: 1. 5A - Approved Contract Routing Sheet 6-23-15, 2. 5B - Summitview Amendment 6-23-15, 3. Executed Amend. V 6-23-15 item 23.pdf, 4. 4A - Approved CRS 131-S1311 A3 6-10-14, 5. 4B - Summitview Child & Family Svc 131-S1311 A3 6-10-14, 6. Executed Amendment III to 131-S1311 (BOS 6-10-14), 7. 3A - Approved CRS 131-S1311, A1.pdf, 8. 3B - 131-S1311, A1.pdf, 9. Executed Amendment I to 131-S1311, 10. 2A - Approved CRS 114-S1311, A1 6-25-13.pdf, 11. 2B - 114-S1311, A1 6-25-13.pdf, 12. Executed Amendment I to 114-S1311, 13. A - Approved CRS NMYFS.pdf, 14. B - Agmt New MorningYouth & Family.pdf, 15. C - Approved CRS Sierra Child and Family.pdf, 16. D - Agmt Sierra Child and Family.pdf, 17. E - Approved CRS Summitview Agmt.pdf, 18. F - Agmt Summitview.pdf
Title
Health and Human Services Agency, Mental Health Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Amendment 5 to Agreement for Services 131-S1311 with Summitview Child & Family Services, Inc. for the continued provision of Specialty Mental Health Services for children by increasing the not-to-exceed compensation of the Agreement by $275,000 through June 30, 2015;
2) Approve extending the term through October 31, 2015  and increasing the not-to-exceed compensation of the Agreement by $220,000 for the period July 1, 2015 through October 31, 2015, for a maximum contractual obligation of $2,255,000 via Amendment 5; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 131-S1311, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management.
 
FUNDING:  Federal and State Funds.
Body
DEPARTMENT RECOMMENDATION
Health and Human Services Agency (HHSA) recommends the County of El Dorado Board of Supervisors approve and authorize the Chair to sign Amendment 5 to Agreement for Services 131-S1311 with Summitview Child & Family Services, Inc. for the continued provision of Specialty Mental Health Services (SMHS) for children.
 
DISCUSSION / BACKGROUND
HHSA has contracted with Summitview Child & Family Services, Inc. for the provision of SMHS for children since 2008.  Children are screened by HHSA Mental Health staff, and if determined to meet medical necessity criteria, are referred for treatment to contracted providers.  Summitview Child & Family Services, Inc. offers an array of specialty services, including 24-hour residential services.
 
On September 11, 2012, the Board of Supervisors approved Agreement for Services 131-S1311 with Summitview Child & Family Services, Inc. for the term July 1, 2012 through June 30, 2013 with a maximum contractual obligation of $405,000 (File ID 12-1108, Item 16).  On June 27, 2013, the Board of Supervisors approved Amendment 1 to Agreement for Services 131-S1311, thereby extending the term to June 30, 2015 and increasing the maximum contractual obligation to $1,560,000 (File ID 12-1108, Item 25).  On December 9, 2013, the Purchasing Agent approved language revisions to Amendment 2 to Agreement for Services 131-S1311.  On June 10, 2014, the Board of Supervisors approved Amendment 3 to Agreement for Services 132-S1311, which increased the maximum contractual obligation to $1,760,000 (File ID 12-1108, Item 61).  On September 10, 2014, the Purchasing Agent approved language revisions to Amendment 4 to Agreement for Services 132-S1311.  There were no changes to the term or maximum contractual obligation.  
 
HHSA has issued a Request for Proposal (RFP) for SMHS.  Continuation of this Agreement for an additional four months is necessary to ensure continued SMHS services while HHSA completes the RFP and evaluation process.  In addition, due to higher than anticipated demand for SMHS services funding is being increased for the period through June 30, 2015.
 
ALTERNATIVES
The Board of Supervisors may elect to not extend Agreement for Services 131-S1311; however, this action will result in the disruption of SMHS for existing clients, an increased difficulty in meeting community needs, and failure of the County to comply with State mandated services.
 
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel, Risk Management, Human Resources, and Procurement and Contracts
 
CAO RECOMMENDATION
It is recommended that the Board approve this item if it would like to continue SMHS for four months while HHSA completes a RFP and evaluation process for this service.  
 
 
FINANCIAL IMPACT
There is no Net County Cost associated with this Agreement.  Sufficient appropriations were included in the fiscal year 2014-15 budget, and will be included in future budgets for the term of the Agreement.
 
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Clerk of the Board to obtain the signature of the Chair on two (2) originals of Amendment 5 to Agreement for Services 131-S1311.
2. Clerk of the Board to return one (1) fully executed Agreement to HHSA at 3057 Briw Road.
 
STRATEGIC PLAN COMPONENT
Health and Human Services Agency Strategic Plan Project 3.2, "External/Community Collaboration," Objective 3.1.1: "Assure that all children entering the Child Welfare System are screened and assessed for Mental Health Services"; Objective 3.3.3: "Develop and implement programs in alignment with the currently approved Mental Health Service Act (MHSA) Plan."
 
CONTACT
Don Ashton, M.P.A., Director