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File #: 15-0635    Version: 1
Type: Agenda Item Status: Approved
File created: 5/7/2015 In control: Board of Supervisors
On agenda: 7/14/2015 Final action: 7/14/2015
Title: Human Resources recommending the Board consider the following: 1) Adopt and authorize the Chair to sign Resolution 110-2015 adopting the new El Dorado County Human Resources Records Retention/Disposition Schedule in order to maintain compliance with Government Codes 60200 through 60203, as well as California Secretary of State Local Government Records Management Guidelines, as required under AB474; and 2) Authorize Human Resources to implement the new El Dorado County Human Resources Records Retention/Disposition Schedule effective the date of Board approval.
Attachments: 1. A - CoCo Blue Route Form 7-14-15, 2. B - BOS Resolution & Disposition Schedule 7-14-15, 3. C - BOS Record Retention Policy A-9 7-14-15, 4. Executed Resolution 110-2015 7-14-15 item 11

Title

Human Resources recommending the Board consider the following:

1) Adopt and authorize the Chair to sign Resolution 110-2015 adopting the new El Dorado County Human Resources Records Retention/Disposition Schedule in order to maintain compliance with Government Codes 60200 through 60203, as well as California Secretary of State Local Government Records Management Guidelines, as required under AB474; and

2) Authorize Human Resources to implement the new El Dorado County Human Resources Records Retention/Disposition Schedule effective the date of Board approval.

Body

DEPARTMENT RECOMMENDATION

The Human Resources Department recommends that the Board of Supervisors adopt the new El Dorado County Human Resources Records Retention/Disposition Schedule in order to maintain an accurate and up-to-date records retention schedule that provides for the identification, maintenance, safeguarding and destruction of records in the normal course of business while complying with legal and regulatory requirements.

 

DISCUSSION / BACKGROUND

On May 9, 1989, the Board of Supervisors adopted Policy Number A-9 directing County departments and agencies to inventory and establish a records management program. The Human Resources Department wishes to follow the direction of said policy by providing an up-to-date records retention schedule for the Human Resources department that complies with current State law.    

 

ALTERNATIVES

N/A

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

N/A

 

CAO RECOMMENDATION

Approve department recommendations.

 

FINANCIAL IMPACT

N/A

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Provide the Human Resources department with a certified copy of the adopted resolution signed by the Chair.

 

STRATEGIC PLAN COMPONENT

N/A

 

CONTACT

Pamela Knorr