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Chief Administrative Office, Facilities Management Division, and Health and Human Services Agency, Community Services Division, recommending the Board consider the following:
1) Approve and authorize the Chair to sign Facility Use Agreement (FUA) 018-O1611 with Pollock Pines/Camino Community Center Association to use space located at 2675 Sanders Drive, Pollock Pines, for the Senior Nutrition Program, for a term commencing August 1, 2015 through July 31, 2018 with an initial amount of $400 per month;
2) Authorize the County Contract Administrator to exercise the option(s) for additional terms, if determined to be in the best interest of the County; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating FUA 018-O1611, including amendments that do not increase the maximum dollar amount or term of FUA 018-O1611, and contingent upon approval by County Counsel and Risk Management.
FUNDING: Federal and State grant funds, participant donations and General Fund.
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DEPARTMENT RECOMMENDATION:
Health and Human Services Agency (HHSA) recommends approval of Facility Use Agreement (FUA) 018-O1611 with the Pollock Pines/Camino Community Center Association (PPCCCA) as it has been identified as the optimal site for the Senior Nutrition Program to continue to provide meals, five days a week, to those eligible seniors in a group setting. This congregate meal program not only provides meals, but also encourages socialization, recreation, and activities to eligible senior citizens in the Pollock Pines/Camino location.
Existing FUA 096-O1210 with PPCCCA expires July 31, 2015. The Sanders Drive facility in Pollock Pines is one of six locations on the West Slope that is equipped to meet the needs of the eligible senior residents in the area and has been identified as the most suitable location in the Pollock Pines/Camino area.
DISCUSSION / BACKGROUND:
Established under the Older Americans Act, the Federally-funded Nutrition Program provides a vital link in maintaining the health of older persons by preventing premature institutionalization and improving overall quality of life.
HHSA has used the PPCCCA location for the Senior Nutrition Program since the 1980s. During Fiscal Year 2013 - 2014, 198 eligible seniors were served at this location.
Senior Nutrition provides the daily contact and safety-net that older adults need when faced with declining mental and physical health, ensuring a social connection to ward off loneliness and depression that can follow the loss of independence through a decline in physical health or the loss of a spouse.
The monthly compensation amount is $400 for the period of August 1, 2015 through July 31, 2018. In addition, the FUA provides annual compensation of commercial dish washing soap, not to exceed $100 per year. FUA 018-O1611 includes two additional three-year options to extend. Each option has the same terms and conditions as the initial term.
ALTERNATIVES:
There are very few suitable sites in the County and even fewer that are available on a year-round basis to be an adequate alternative to the Pollock Pines/Camino Community Center location.
OTHER DEPARTMENT / AGENCY INVOLVEMENT:
Concurrence by County Counsel and Risk Management. Facilities Management negotiated the terms. Procurement and Contracts developed the FUA.
CAO RECOMMENDATION:
It is recommended that the Board approve this item if it would like to provide the Senior Nutrition Program in the Pollock Pines/Camino area.
FINANCIAL IMPACT:
The cost to the County is included in HHSA's Fiscal Year (FY) 2015-2016 Recommended Budget. The County's General Fund contribution to Aging and Adult Services Programs is determined during the budget process.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1. Clerk of the Board to obtain the signature of Chair on two (2) originals of Facility Use Agreement 018-O1611.
2. Clerk of the Board to return one (1) fully executed Facility Use Agreement to HHSA at 3057 Briw Road.
STRATEGIC PLAN COMPONENT:
N/A
CONTACT
Don Ashton, M.P.A., Director