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File #: 13-1491    Version:
Type: Agenda Item Status: Approved
File created: 11/21/2013 In control: Board of Supervisors
On agenda: 12/3/2013 Final action:
Title: Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following: 1) Award Request for Proposal 14-918-006 for the development, marketing, hosting and maintenance of a mobile friendly web portal and mobile web application to enhance access to information regarding the resources and assets in the County of El Dorado to Glogou, Inc., of Santa Clara, CA; and 2) Authorize the Purchasing Agent to execute an agreement for services for a term of three years in an amount not to exceed $100,000, subject to approval by County Counsel and Risk Management. FUNDING: General Fund/Transient Occupancy Tax (TOT).
Attachments: 1. A - Web Portal RFP #14-918-006 12/3/13, 2. B - Glogou_EDC presentation 12/3/13
Title
Chief Administrative Office, Procurement and Contracts, recommending the Board consider the following:
1) Award Request for Proposal 14-918-006 for the development, marketing, hosting and maintenance of a mobile friendly web portal and mobile web application to enhance access to information regarding the resources and assets in the County of El Dorado to Glogou, Inc., of Santa Clara, CA; and
2) Authorize the Purchasing Agent to execute an agreement for services for a term of three years in an amount not to exceed $100,000, subject to approval by County Counsel and Risk Management.

FUNDING: General Fund/Transient Occupancy Tax (TOT).
Body
BUDGET SUMMARY:
Total Estimated Cost…………… $65,500

Budgeted………………………… $100,000
Web Portal Design and Development......................... $29,000
Mobile App Development (iPhone & Android)…….… $19,500
2nd Year Web Support, Maintenance and Upgrades $2,500
3rd Year Web Support, Maintenance and Upgrades $2,500
1 Year Web Portal Marketing…………………………. $12,000
Other Services (as needed)........................................... $34,500

Total Funding Available………… $100,000
Change To Net County Cost…… $0
Fiscal Impact/Change to Net County Cost
No change to Net County Cost. Funding for this project was included in the FY 2013-14 Economic Development/Promotions adopted budget.

Reason for Recommendation
On March 25, 2013 (Item 6, File ID 13-0081), at the recommendation of the Community and Economic Development Advisory Committee (CEDAC), the Board directed staff to develop a Web Portal Project Request for Proposals (RFP) to create a web portal that would serve as a “launching point” or gateway to all the assets and resources available in El Dorado County. The target audience for the web portal includes those who are interested in living, working or recreating in El Dorado County.

On July 16, 2013 (Item 29, File ID 13-0863), the Board approved the Web Portal Project and authorized the release of the RFP N...

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