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File #: 13-0615    Version:
Type: Agenda Item Status: Approved
File created: 5/20/2013 In control: Board of Supervisors
On agenda: 8/18/2015 Final action: 8/18/2015
Title: Community Development Agency, Administration and Finance Division, recommending the Board consider the following pertaining to the Habitat/Security Fence and Gates Project at the Placerville Airport, Contract No. PW 11-30584, CIP No. 93124, P&C No. 184-C1399: 1) Approve and authorize the Chair to sign the Notice of Acceptance with A-1 American Fence, Inc.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety. FUNDING: This Project was funded with a Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)
Attachments: 1. 3A - Notice of Acceptance 8-18-15, 2. 3B - Attachment A 8-18-15, 3. 3C - Recorders Form 8-18-15, 4. Executed Notice of Acceptance 8-18-15, 5. 2A - Construction Change Order #3 (11-12-13), 6. 2B - Engineers Report 11-12-13, 7. Executed CCO #3 (11-12-13), 8. 2C - Project Summary 11-12-13, 9. A - Proposed CCO No. 2 (6-18-13), 10. B- Engineer's Report CCO No. 2 (6-18-13), 11. C- Project Summary 6-18-13, 12. Executed CCO #2
Title
Community Development Agency, Administration and Finance Division, recommending the Board consider the following pertaining to the Habitat/Security Fence and Gates Project at the Placerville Airport, Contract No. PW 11-30584, CIP No. 93124, P&C No. 184-C1399:
1) Approve and authorize the Chair to sign the Notice of Acceptance with A-1 American Fence, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety.

FUNDING: This Project was funded with a Federal Aviation Administration Grant (90%) and Accumulated Capital Outlay Funds (10%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency, Administration and Finance Division (Agency), recommending the Board take the following actions pertaining to the Habitat/Security Fence and Gates Project at the Placerville Airport, Contract No. PW 11-30584, CIP No. 93124, P&C No. 184-C1399:
1) Approve and authorize the Chair to sign the Notice of Acceptance with A-1 American Fence, Inc. (Contractor); and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety.

DISCUSSION / BACKGROUND
The contract for the Habitat/Security Fence and Gates Project (Project) at the Placerville Airport was approved by the Board on September 25, 2012 (Item No. 30). Construction was substantially completed in December 2013. All warranty work has been satisfactorily completed. Recordation of the Notice of Acceptance will allow release of the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 657,200.00
Contract Item Cost $ 646,832.50
Contract Change Order Cost $ 84,125.30
Total Direct Construction Cost $ 730,957.80
Total Direct Construction Cost Authorization $ 741,493.30
Direct Construction Estimate Prior to Bids $ 526,400.00

Major Contract Change Orders on the Project dealt with the following:

ยท An industrial-grade Hy-Security Automatic Gate and Controller was substitute...

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