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Chief Administrative Office, Procurement and Contracts on behalf of the Facilities Division, recommending the Board consider the following:
1) Award Bid 16-670-013 for the purchase of Willoughby Industries 2046 Series Jail Combination Toilet Units to the low qualified bidder, D & D Supply of Diamond Springs, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $275,000 for a one time purchase following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
FUNDING: Accumulative Capital Outlay Fund.
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BUDGET SUMMARY: |
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Total Estimated Cost…………… |
$ 275,000.00 |
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Budget - Current FY…………… |
$ 275,000.00 |
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Budget - Future FY……………… |
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New Funding……………………. |
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Savings………………………… |
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Other…………………………… |
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Total Funding Available………… |
$ 275,000.00 |
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Change To Net County Cost…… |
$ 0.00 |
DEPARTMENT RECOMMENDATION
Chief Administrative Office, Procurement and Contracts on behalf of the Facilities Division, recommending the Board consider the following:
1) Award Bid 16-670-013 for the purchase of Willoughby Industries 2046 Series Jail Combination Toilet Units to the low qualified bidder, D & D Supply of Diamond Springs, CA;
2) Authorize the Purchasing Agent to issue a blanket purchase order in the amount of $275,000 for a one time purchase following Board approval; and
3) Authorize the Purchasing Agent to increase the blanket purchase order on an "as needed" basis during the awarded period as long as funding is available within the requesting department's budget.
DISCUSSION / BACKGROUND
The CAO-Procurement & Contracts Division issued an invitation to bid for two different Willoughby Industries 2046 Series Jail Combination Toilet Units, Category 1 is for a 1.6 gallons per flush unit and Category 2 is for a 1.28 gallons per flush unit. The Facilities Division will be replacing over one-hundred twenty (120) units at the Placerville Jail with one of these two types of toilets, as it has been identified as one of the most inefficient County facilities in regards to water use and new low flow, high efficiency toilet units will be installed to replace antiquated models.
Eighteen (18) invitations to bid, four (4) to local vendors, five (5) responsible and responsive bids were received, one (1) from a local vendor.
ALTERNATIVES
The cell plumbing systems at the jail were identified as nearing end of life during a comprehensive facility assessment performed in 2013. Without replacement, failures will become more frequent and costly.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
N/A
FINANCIAL IMPACT
The purchase has been budgeted in the Accumulative Capital Outlay Fund and there is no impact to Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A
STRATEGIC PLAN COMPONENT
CONTACT
Sue Hennike x5577