Title
Chief Administrative Office, Procurement and Contracts on behalf of the Sheriff's Office, recommending the Board consider the following:
1) Award Request For Proposal 16-055-005 for the purchase of In-Car Video for Patrol Vehicles to the successful proposer, Watch Guard Video of Allen, TX;
2) Authorize the Sheriff's Office to negotiate an Agreement for the purchase and installation of In-Car Video for Patrol Vehicles with Watch Guard Video in the amount not to exceed $500,000;
3) Authorize the Purchasing Agent to execute said agreement for In-Car Video for Patrol Vehicles, contingent upon approval by County Counsel and Risk Management; and
4) Authorize the Purchasing Agent to increase the Contract amount and sign any Amendments to the agreement as long as funding is available. (Cont. 11/17/15, Item 8)
FUNDING: General Fund and Supplemental Law Enforcement Services account, COPS.
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BUDGET SUMMARY:
Total Estimated Cost…………… 284,600.00
Budget - Current FY…………… 238,700.00
Budget - Future FY………………
New Funding…………………….
Savings…………………………
Other (COPS) 261,800.00
Total Funding Available………… 500,500.00
Change To Net County Cost…… 0.00
DEPARTMENT RECOMMENDATION
Award the RFP and authorize the Purchasing Agent to execute the agreement and any amendments thereto, provided that the Department has funding available.
DISCUSSION / BACKGROUND
In-Car Video cameras and software are needed to replace the seven year old units that are currently in the vehicles. The useful life of the current units was estimated to be five years, putting them at two years past their projected life expectancy. The current systems are failing at an average rate of two per month. It is estimated that by December, 2015, 20% of the daily operating fleet will not have working video recording capability. Currently 75% to 80% of patrol fleet vehicles do not have operational body microphones. These recordings are vital to reduce potential liability and provide a...
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