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File #: 15-1440    Version:
Type: Agenda Item Status: Approved
File created: 12/4/2015 In control: Board of Supervisors
On agenda: 12/15/2015 Final action: 12/15/2015
Title: Sheriff's Office recommending the Board authorize and approve the following requests for relief from accountability, pursuant to Government Code Section 29390: 1) Cash shortage of $366.24 in the Inmate Trust Account due to an original check in the amount of $23.54 being altered and cashed illegally in the amount of $389.78; 2) Cash shortage of $100 in the Inmate Trust Account due to a counterfeit bill being accepted; 3) Cash shortage of $1,680 in the Weekender Work Program Account, a General Fund program, due to an incident involving stolen/missing cash; and 4) Authorize the Sheriff to transfer $466.24 in General Funds to make the Inmate Trust Accounts whole. FUNDING: General Fund.
Title
Sheriff's Office recommending the Board authorize and approve the following requests for relief from accountability, pursuant to Government Code Section 29390:
1) Cash shortage of $366.24 in the Inmate Trust Account due to an original check in the amount of $23.54 being altered and cashed illegally in the amount of $389.78;
2) Cash shortage of $100 in the Inmate Trust Account due to a counterfeit bill being accepted;
3) Cash shortage of $1,680 in the Weekender Work Program Account, a General Fund program, due to an incident involving stolen/missing cash; and
4) Authorize the Sheriff to transfer $466.24 in General Funds to make the Inmate Trust Accounts whole.

FUNDING: General Fund.
Body
DEPARTMENT RECOMMENDATION
The Sheriff’s Office recommends the approval of this relief from accountability requests in order to reconcile balances in various Jail accounts and to make the Trust account whole.

DISCUSSION / BACKGROUND
Pursuant to Government Code Section 29390, the County historically has required departments to present to the Board a request for relief from accountability for cash shortages.

In order to reconcile the account balances, this action by your Board is necessary. Each incident was assigned a case number. Investigations for each incident have been completed or remain pending. The Sheriff's Office internal cash control procedures have also been reviewed and process/system improvements have either been made or are in the process of being finalized to avoid similar incidents.

ALTERNATIVES
N/A

OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A

CAO RECOMMENDATION
Approve the department's recommendation.

FINANCIAL IMPACT
There is no impact to Net County Cost. The Sheriff’s Office will transfer funds into the Trust account to address the shortfalls.

Controls and processes have been put in place to ensure these shortages are reconciled on a monthly basis and the Trust Account is in balance.

CLERK OF THE BOARD FOLLOW UP ACTIONS
N/A

CONTACT
...

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